District 14-M
Constitution &
By-Laws
DISTRICT 14-M
OF
LIONS CLUBS INTERNATIONAL
CONSTITUTION AND BY-LAWS
APPROVED BY THE DISTRICT 14-M CABINET
FEBRUARY 15, 1987
ADOPTED AT THE PRELIMINARY CONVENTION
UNIONTOWN, PA. MAY 9, 1987
AMENDED AT THE DISTRICT 14-M CONVENTIONS
SOMERSET, PA. APRIL 21, 1990
UNIONTOWN, PA. APRIL 11, 1992
WASHINGTON, PA. APRIL 24, 1993
CONNELLSVILLE, PA. MARCH 24, 2001
DISTRICT 14-M
OF
LIONS CLUBS INTERNATIONAL
CONSTITUTION AND BY-LAWS
TABLE OF CONTENTS
Page Subject
1 Cover page, Constitution and By-laws.
2 Table of contents.
3 Article I, Definitions
3 Article II, Objectives
3 Article III, Membership
3 Article IV, District Organization
4 Section 1, Cabinet and officers
4 Section 2, District Cabinet meetings
4 Section 3, Regions and Zones
5 Section 4, District Committees
5 District Dues
6 Article VI, District Convention
6 Article VII, District Convention Fund
6 Article VIII, Amendments
6 Article IX, Interpretation and conflicts
BY-LAWS
7 Article I, Nominations and elections
7 Article II, Duties
Section 1, District Governor
8 Section 2, Vice District Governor
Section 3, District Secretary
Section 4, District Treasurer
9 Section 5, Region Chairpersons
Section 6, Zone Chairpersons
9 Article III, District Chairpersons
10 District Chairpersons
10 Article IV, Rules for Cabinet Procedure
Article V, Fiscal Year
Article VI, Amendments
ARTICLE I
DEFINITIONS
Section 1. The organization
shall be know as District 14-M of Lions Clubs
International, Multiple District 14.
Section 2. Hereafter the term
International shall refer to the International
Association of Lions Clubs. The term
Multiple to Multiple District 14,and the term
District to sub District 14-M. The term
Convention to the District 14-M Sub District
Convention.
ARTICLE II
OBJECTIVES
Section 1. To provide
Administrative structure with which to advance the purpose
and objectives of the International in
this District.
ARTICLE III
MEMBERSHIP
Section 1. The members of this
organization shall be all Lions Clubs in this District
chartered by the International.
Section 2. The Boundary lines
of this District shall be so set by the Multiple District
Council and approved by the International
Board of directors.
ARTICLE IV
DISTRICT ORGANIZATION
Section 1. Cabinet and
Officers.
A. The District shall have a
District Cabinet comprised of the District Governor,
the Vice District Governor, the Immediate
Past District Governor, the Past District
Governors, the Region Chairpersons, the
Zone Chairpersons, the Cabinet Secretary,
the Cabinet Treasurer, the committee
Chairpersons and the co-Chairpersons. The voting
members of the cabinet shall be the Vice
District Governor, the Immediate Past District
Governor, the Region and Zone
Chairpersons, the Cabinet Secretary, and the Cabinet
Treasurer. The District Governor shall
vote only in the case of a tie vote.
B. The District Governor and the
Vice District Governor shall be elected at the annual
convention of the District. The District
Governor alone shall, by the time he/she takes
office, appoint a Cabinet Secretary, a
Cabinet Treasurer, one Region Chairperson for
each Region, and one Zone Chairperson for
each Region and Zone in the District.
C. Any vacancy in a District
office, except that of the District Governorand the Vice
District Governor, shall be filled by the
District Governor the incomplete term thereof.
Any vacancy in the office of District
Governor and Vice District Governor shall be filled
in accordance with the provisions set
forth in the Constitution and By-laws of Lions
International, Multiple District 14 and
Sub District 14-M.
D. If any Region or Zone
Chairperson shall cease to be a member of a Lions Club, or
cease to reside within the Region or Zone
of which he/she was appointed, His/Her term
of office shall cease and the District
Governor shall appoint a successor to fill said offices.
E. No salary shall be paid to any
officer in the District.
Section 2. District Cabinet Meetings.
A. Regular. Regular
meetings of the cabinet shall be held in each quarter of the fiscal
year, with the first to be held within
sixty (60) days following the adjournment of the
International Convention. At least
ten (10) days written notice of a regular meeting shall
be given to each
member of the cabinet.
B. Special. Special
meetings of the Cabinet may be called by the District Governor at
His/Her discretion and shall be called
upon requests made to the District Governor or the
Cabinet Secretary by a majority of the
members of the Cabinet. No fewer than five (5) nor
more than ten (10) days
written or telephone notice of special meetings, setting forth the
purpose thereof and a date and place
determined by the District Governor shall be given
to each member by the Cabinet Secretary.
C. Quorum and Vote. The
attendance of a majority of the voting members of
the
Cabinet shall constitute a quorum for any
meeting thereof. The District Governor alone
shall vote only in the case of a tie
vote.
Section 3. Regions and Zones
A. The District shall be divided
by the District Governor into regions of no
more than
sixteen (16) and no less than ten (10)
Lions Clubs. Each of the Regions shall be divided
by the District Governor into Zones of
no more than eight (8) and no less than four (4)
Lions Clubs. All Regions and Zones shall
be subject to change by the District Governor
as he/she shall deem necessary to the
best interest of the International.
B. Region Meetings. At least one
(1) meeting of all Clubs in a Region, with the Region
Chairperson presiding, shall be held
during the fiscal year. Said meeting shall be held no
earlier than September 15th, and not
later than March 15th, of each fiscal
year.
Section 4. District Committees
A. District Governor’s Advisory Committee.
In each Zone, the Zone
Chairperson and the President and
Secretary of the Clubs in the Zone shall be members of the
District Governor’s Advisory
Committee, with the Zone Chairperson presiding. Meetings of this
committee shall be held at a time
and place called by the Zone Chairperson.
B. Honorary Committee.
The District Governor may appoint a District Governor’s
Honorary Committee, composed of Past
International Officers who are members in good standing
of a Lions Club within the District.
It will act under the direction of the District Governor in the
promotion of harmony throughout the
District. This Committee shall meet at least ten (10) days
prior to each Cabinet meeting at a
time and place to be determined by the Chairperson. It shall act
only as requested by the District
Governor.
ARTICLE V
DISTRICT DUES
Section 1.
To provide revenue to defray the non convention expenses of the
District, an
annual administrative
per capita tax shall be levied upon each member of a Lions Club within
the
District. Said
levy shall so be paid to the Cabinet Secretary by each Club. Said per
capita shall be disbursed only
upon approval of the District Cabinet. Per capita tax shall be paid
by October 31st and March 1st of
each year. The Cabinet Secretary shall forward statements to each
Lions Club within the District at
least sixty (60) days prior to the due date.
Dues per member shall be ----
$.50 Semi annually
District Convention Fund ---- $.25
Semi annually
Section 2.
Expenses of the District Governor in
connection with his/her attending the
International Convention
shall be considered a District administrative expense. Reimbursement for
said expense shall be the same as
outlined in the International Rules of Audit.
Section 3.
The District Governor and his/her Cabinet shall not incur obligation in
any
fiscal year
which will effect an unbalanced budget or a deficit in said fiscal year.
Section 4.
The Cabinet Secretary and Treasurer
shall be bonded in such amount and
with such surety
company as shall be approved by the District Cabinet. The cost of same
shall be
an administrative expense.
Section 5. The
District Governor shall cause the District Secretary to keep an accurate
record of all monies
received by the District and all monies paid out by the District. At the
end of
his/her term an Auditing Committee
shall be appointed to audit the District books. A copy sent to
the succeeding District
Governor and a copy to the Cabinet Secretary. Such audit shall be
completed
by July 31st of each fiscal year.
ARTICLE VI
DISTRICT CONVENTION
Section 1. An
annual Convention of the District shall be held in each year prior to
the Multiple
Convention and at least thirty (30)
days prior to the International Convention at a date, place, and
time upon the recommendation of the
District Convention Committee. All the recommendations for
said Convention shall be approved or
disapproved by the Cabinet.
Section 2. The
annual Convention Committee shall be appointed by the District Governor
to
manage, record and conduct the
business of the Convention. Said Committee members shall be
Lions in good standing in the
District.
Section 3. A
convention Sergeant at Arms and an Assistant shall be appointed by the
District Governor.
Section 4. The
attendance in person of a majority of the Delegates registered at a
Convention shall
constitute a quorum at any session.
Section 5. Within
sixty (60) days after the close of the Convention an official report of
the
proceedings shall be mailed to the
International, the Multiple Secretary and to each Club in the
District by the Cabinet Secretary.
ARTICLE VII
DISTRICT CONVENTION FUND
Section 1. In any
fiscal year, any balance remaining in the Convention Fund after a true
and
accurate accounting of actual
Convention expenses are satisfied, then and only then, any balance
remaining in said fund may become
available to help defray the cost of the Spring Party in relation
to expenses incurred by an
International speaker, etc. Following said event, any funds remaining
will
be forwarded to the succeeding
administration as Convention fund money and remain in said fund
and become a part of the District
Treasurer’s financial report at all Cabinet Meetings.
ARTICLE VIII
AMENDMENTS
Section 1. This
Constitution may be amended only at a District Convention by resolution
reported
by the Convention Committee on
Constitution and By-laws and adopted by the affirmative vote of
two-thirds of the votes cast.
Section 2. No
amendment shall be reported or voted upon unless the same shall have
been furnished
in writing to each Club no less than
thirty (30) days prior to the convening of the Convention with
notice that the same will be vote
upon at said Convention.
Section 3. Each
amendment shall take effect at the close of the Convention which adopted
unless
otherwise specified in the
amendment.
ARTICLE IX
INTERPRETATION AND CONFLICTS
Section 1.
Interpretation: This Constitution as well as any Amendments to the same
are subordinate
to and yield any conflict to the
Multiple District and/or Lions International Constitution.
BY-LAWS
ARTICLE I
NOMINATIONS AND ELECTIONS
SECTION 1.
A Candidate for the office of District Governor shall:
A. Be an active member in good standing of a Chartered Lions Club in
good standing
in his/her Single or Sub-District.
B. Secure the endorsement of his/her Club or a majority of the Clubs in
his/her
Single or Sub-District.
C. Currently be serving as the Vice District Governor within the
District from
which he/she is to be elected.
election as
the District Governor, or in the vacancy in the
position of
Vice District Governor
exists at the time of the District Convention, any Club
Member who fulfills the
qualifications for the office of Vice District Governor
as set forth in Article VII,
Section 9 (A) (2) of the International Constitution
and By-Laws and who is currently serving or who has served one (1) year
as a member of the District Cabinet, shall fulfill the requirements of
Subsection (C) of this Section.
SECTION 2.
Elections shall be held at the Annual Convention.
A. The Candidate receiving the largest number of votes shall be declared
the winner.
B. Voting will be by delegate structure based on each Club in good
standing (shown
by the records of the International office on the first day of the month
last
preceding the month during which the Convention is held) who shall be
entitled
to one (1) vote for every ten (10) members or a majority thereof. Past
District
Governors shall have full voting privileges without affecting delegate
quota.
C. In the event of a vacancy in the office of District Governor, the
same shall be filled
in accordance with the provisions of the International Constitution and
By-laws.
Said provisions are set forth in Article VII, Section (9), Sub Sections
(3) and (4) of
the International Constitution and By-Laws.
ARTICLE II
DUTIES
SECTION 1. DISTRICT GOVERNOR:
The District Governor shall act under the general
supervision of the International Board of
Directors as the representative of Lions Clubs International
in this District and shall have general supervision
over all Lions Clubs therein. In additions, he/she
shall:
A. Further the purposes and
objectives of Lions Clubs International
B. Supervise the
organization of new Lions Clubs
C. Promote cordial relations
among the chartered Lions Clubs
D. Preside over all Cabinet,
Convention, and other District meetings.
E. Visit each Club at least
one (1) time during his/her term in office.
F. Exercise such supervision
and authority over Cabinet Officers and
District
Committee appointees as provided in this Constitution and
By-Laws.
G. Submit a current itemized
statement of total District receipts and
expenditures to the District Cabinet at each Cabinet meeting.
H. Submit other such reports and
perform such other duties
as
may be required by the International Board of Directors.
emblem
K. Perform such other
functions and acts as shall be required
of him/her by the International
Board of Directors through the
District Governor’s Manual
and other directives.
SECTION 2. VICE DISTRICT GOVERNOR:
The Vice District Governor, subject to
the supervision and direction of
the District Governor, shall be the chief administrative assistant to
the District Governor. His/Her
specific responsibilities shall be to:
A. Further the objects and
purposes of the Association.
B. Familiarize him/herself
with the duties of the District Governor so
in the
event of a vacancy in the office of District Governor, he/she
will be
better prepared to assume the duties and responsibilities of
said
office.
C. Perform such
Administrative duties as may be assigned to him/her
by the
District Governor.
D. Perform such other
functions and acts as may be required of him/her
by the
International Board of Directors through the Vice District
Governor’s
Manual and other directives.
E. A candidate for the
office of Vice District Governor shall:
1. Be an active member
in good standing of a Chartered
Lions Club in good standing in his/her District.
2. Secure the
endorsement of his/her Club or a majority
of
the Clubs in his/her Single or Sub-District.
3. Have served or will
have served at the time he/she
takes
office as Vice District Governor: as President of
a Lions
Club for a full term or a major portion thereof,
as a
member of the Board of Directors of a Lions Club
for no
less than two (2) additional years, and as a
Zone
Chairperson, or Region Chairperson, or Cabinet
Secretary, and/or Treasurer for a full term or major
portion
thereof. With none of the above being
accomplished
concurrently.
SECTION 3. CABINET SECRETARY:
Under the supervision of the District
Governor
the Cabinet Secretary shall:
A. Keep an accurate record
of the proceedings of all meetings of the
Cabinet, and within thirty (30) days following each
meeting,
forward copies of the same to the Region and Zone
Chairpersons,
the
Cabinet Treasurer, and all Past District
Governors, and
to
the Office of Lions International.
B. The office expenses of
the Cabinet Secretary shall be made a part of
the District Governor’s annual budget presented to and
approved
by the District Cabinet.
C. Assist the District
Governor and the Cabinet in conducting the
business of the District and perform such other duties
as
are
specified or implied in the Constitution and By-Laws
or
as may be assigned to him/her from time to time by the
District
Governor or Cabinet.
D. Be responsible for the
ordering of flowers or placing of memorials
for
deceased Lions in the District Cabinet (Voting members only),
Past
District Governors, Cabinet Committee Chairpersons and
their
spouses.
SECTION 4. CABINET TREASURER:
Under the supervision of the District Governor
the Cabinet Treasurer shall:
A. Collect and receipt for
all funds from members and Clubs in the
District, deposit the same in
such bank or banks as the
District Cabinet shall determine and disperse the same by
order of the Cabinet.
B. Keep accurate books and
records of accounts and permit inspection
of same by
the District Governor and all voting
members of
the
Cabinet.
C. Furnish any property,
books and records as requested by the
Auditing Committee appointed by the District Governor.
SECTION 5. REGION CHAIRPERSONS:
Under the direction of the District Governor
shall:
A. Attend all regular and special meetings of
the District Cabinet.
B. Assist the District Governor in promoting
Lionism in his/her Region
by performing such duties as
may be delegated to him/her by the
District Governor.
C. Recommend qualified Lions from his/her Region
for appointment
as Zone Chairpersons.
D. Endeavor to have every Club in his/her Region
operating under a
duly adopted
Constitution and By-Laws.
E. Promote representation at International,
Multiple and District
Conventions by at least
the full quota of delegates they are entitled to.
F. Assist the Zone Chairperson in his/her Region
in the performance
of their duties and
cooperate with them in arranging and holding
their District
Governor’s Advisory Meetings.
G. Hold at least one (1) Region meeting per year
during his/her tenure
in office.
In the event the Region
Chairperson for any reason, cannot or does not in the
judgment of the District
Governor, perform the duties of their office, or if the office
is for any reason vacated,
the District Governor shall appoint a successor to serve
for the unexpired term.
Under the District Governor and the Region
Chairperson shall:
A. Make a report of each
District Governor’s Advisory Committee
and send copies within five (5) days thereafter to Lions
International,
the
Region Chairperson and the
District Governor.
B. Endeavor to have every
Club operating under a duly adopted
Constitution and By-Laws.
C. Arrange for regularly
scheduled Zone meetings and notify the
Region
Chairperson of such meetings.
D. Encourage inter Club
visits and social events.
E. Submit a proper report
to the District Governor indicating which
Club
Presidents in his/her Zone meet the eligibility criteria to
earn
the coveted
100% President’s Award.
F. Conduct at least three
(3) Zone meetings during the year in the
months
specified.
G. Promote representation
at all International, Multiple and District
Conventions by at least the full quota of delegates to which
each
Club is entitled.
In the event the Zone
Chairperson for any reason, cannot or does not in the judgment
of the District Governor,
perform the duties of their office, or if the office is for any
reason vacated, the
District Governor shall appoint a successor to serve for the
unexpired term.
ARTICLE III
DISTRICT COMMITTEE CHAIRPERSONS
SECTION 1. The
District Governor shall appoint committees as may be necessary in
his/her judgment
to conduct the business of the District. He/She shall designate
Chairperson of each
committee appointed and have the power to fill all vacancies of any
committee so
appointed. Each Chairperson shall receive and record all funds for its
designated
Committee and shall forward all said funds to Accounts Payable, except
those funds
administered by the District.
SECTION 2: Only District
Committees holding District funds may invest its funds in interest
bearing accounts.
SECTION 3: All District
Committees holding District funds, including all incorporated
Committees
shall make financial reports at each District Cabinet meeting and
furnish an audit report
at the close of each fiscal year.
SECTION 4. The District
Governor shall have the prerogative to remove any District
Chairperson,
who in his/her opinion, is unable or cannot or is not fulfilling the
requirements of the
Committee obligation.
ARTICLE IV
RULES FOR CABINET PROCEDURE
SECTION 1: Robert’s
Rules of Order shall govern all parliamentary procedure except
otherwise
provided in the Rules of Procedure adopted by the Cabinet.
SECTION 2: The Cabinet Parliamentarian will rule
on as prescribed on Cabinet meetings or rules
of order.
ARTICLE V
FISCAL YEAR
SECTION 1: The fiscal
year of this District shall be from July 1 to June 30 inclusive of
each year.
ARTICLE VI
AMENDMENTS
SECTION 1: These By-Laws
may be amended only at a District Convention by a resolution reported
by the Convention Committee on Constitution and By-Laws and adopted by
a vote of
two thirds (2/3) of the votes cast.
SECTION 2: No
amendment shall be so reported or voted on unless the same shall have
been
furnished in writing to each Club no less than thirty (30) days prior
to the convening of
the Convention with notice that the same will be voted upon at said
Convention.
SECTION 3: Each
amendment shall take effect at the close of the Convention at which
adopted,
unless otherwise specified in the amendment.
End
DISTRICT 14-M
OF
LIONS CLUBS INTERNATIONAL
POLICY MANUAL
ADOPTED APRIL 9, 1989
EFFECTIVE JULY 1, 1989
REPRINTED NOVEMBER 2000
POLICY MANUAL
TABLE OF CONTENTS
1. Policy Committee
2. District Governor
3. Vice District Governor
4. District Governor Elect
5. Cabinet Members
6. District Secretary
7. District Treasurer
8. Region Chairpersons
9. Zone Chairpersons
10. Cabinet Advisor
11. Parliamentarian
12. Beacon Lodge Coordinator
13. Calendar Chairperson
14. Convention Chairperson, State and International
15. Disaster Fund Chairperson
16. District Convention Committee
17. District Administrative Travel
18. Dress Code
19. Drug Awareness Chairperson
20. Extension Chairperson
21. Habitat for Humanity Chairperson
22. Hearing Program Chaiperson
23. Honorary Committee
24. International Understanding
25. Leader Dog Chairperson
26. Leadership Development Chairperson
27. Leo Clubs Chairperson
28. LCIF Chairperson
29. Lioness Clubs Coordinator
30. Lions of PA Foundation Chairperson
31. Lions Quest Chairperson
32. Long Range Committee
33. Melvin Jones Fellowships
34. Membership, Retention and Development
35. Newsletter/Newspaper Chairperson
36. Orientation Chairperson
37. Past Partners in Service Chairperson
38. Peace Poster Contest Chairperson
39. Pin Chairperson
40. Public Relations, Lions Information
41. Puppy Dog Chairperson
42. Reserve Fund Committee
43. Sight First Chairperson
44. White Cane Day Chairperson
45. Youth Exchange Chairperson
46. Youth Outreach Chairperson
Policy No. 1
POLICY COMMITTEE
PURPOSE:
The purpose of this policy is to set forth guidelines
and to clearly define the requirements and
duties of this committee.
General:
1. It shall be the responsibility
of this committee to set forth in easy
readable
language the policy, procedures, and responsibilities for
each Chairperson and or
Committee within the District.
2. It is understood that all policies in this
manual must conform with the
Constitution and By-Laws of the International Association, Multiple
District and Sub District 14-M.
3. This committee shall consist of three (3) Lions
in good standing from
within the District.
Beginning in the Lions year 2001-2002 the
members shall serve on a
rotation basis with the District Governor appointing
one member each year.
4. Any suggested changes to this manual must be
submitted to this
committee at least thirty (30) days
prior to a regularly scheduled meeting
of the Cabinet. It shall be the
responsibility of this committee to draft
such suggested changes or additions and forward
copies to each voting
member of the Cabinet at least fifteen
(15) days prior to said meeting,
where they will be read and acted upon.
Duties:
1. It shall be the duty of this committee to
keep this manual accurate and
current.
2. Be certain each voting member of the Cabinet
has an up to date copy,
and a copy to the Advisor and
Parliamentarian.
3. Attend all meetings of the Cabinet and be
prepared to make reports on
any changes, or to answer any
questions that may arise.
Adopted April 9, 1989
Amended June 6, 2000
Policy No 2
DISTRICT GOVERNOR
PURPOSE:
The purpose of this policy is to set forth
guidelines and to assist the District Governor in the
administration of the activities as the chairperson
of the District Cabinet.
General:
1. The primary function of the District
Governor is to coordinate the
promotion of leadership
and harmony among the members of the
Cabinet and all the
Clubs in the District. To conduct the affairs and
business of District 14-M in
accordance with the Constitution and
By-Laws of the International
Association of Lions Clubs District 14
and Sub District 14-M.
2. The District Governor shall issue the call
for all meetings of the Cabinet
through the Office of
Secretary, and other appropriate District officers.
3. Through the efforts of the Secretary, he/she
shall prepare an agenda for
each meeting and forward a
copy to all members of the Cabinet.
4. He/She shall conduct a preliminary meeting of
the voting members of
the Cabinet at such time
and place as is appropriate prior to the regular
meeting.
5. He/She shall preside at all meetings of the
Cabinet and other functions
of the District. If
for some unavoidable reason the District Governor is
unavailable he/she shall
designate the proper person to that duty.
6. The District Governor shall as much as feasibly
possible act as
coordinator of all appointed
committees.
7. The District Governor shall work in harmony
with the Secretary and
Treasurer and shall be fully aware of
the amount of work necessary in
these offices.
8. He/She shall be fully knowledgeable of all
appointed committees and
the duties performed by them.
9. He/She shall maintain a close relationship with
all members of the
Cabinet and keep them aware of
the happenings of Lionism within the
International, District 14 and
Sub District 14-M.
10. He/She may from time to time be required to
report to the State and
International offices relative
to the affairs of Clubs within the District.
11. Should the District Governor need assistance
in decision making,
he/she should seek advice from
the District Honorary Committee.
Policy 2A
QUALIFICATIONS:
In accordance with the International Constitution and
By-Laws, article IV Section 7, a candidate for the
office of District Governor, shall:
1. Be an active member in good standing of a
chartered Club in good
standing in his/her Sub
District.
2. Secure the endorsement of his/her Club, or
the majority of the Clubs
within his/her Sub District.
3. Currently be serving as the Vice District
Governor within the District
from which he/she is to be elected.
4. Only in the event the current Vice District
Governor does not stand for
election as the District Governor, or
if a vacancy in the office of Vice
District Governor exists at time of
the District Convention, any member
that fulfills the qualifications for
the office of Vice District Governor as
set forth in Article VII section 9(A)
(2) of the International Constitution,
amended 7/3/98, and is currently
serving or has served (1) one additional
year as a member of the District
Cabinet shall fulfill the requirements.
Policy No. 3
VICE DISTRICT GOVERNOR
PURPOSE:
The purpose of this policy is to set forth guidelines
pertaining to the office of Vice District Governor
and to define the duties of said office.
GENERAL:
1. The primary function of the Vice District
Governor is to assist the
District Governor in promoting
programs, Leadership and harmony within
the Clubs and members of the
District. He/She at all times will be under
the supervision of the District
Governor.
2. Preside at all functions of the District when
the District Governor is
unable or when requested to do so.
3. Be fully aware of all appointed committees
and the duties performed by
them. He/She shall be
responsible for coordinating all committee reports
at each meeting of the Cabinet and
impress to all Chairpersons of the
importance of their report.
4. Assist the District Governor in preparing the
Annual Budget.
5. Be in charge of protocol at all District
functions.
QUALIFICATIONS:
In accordance with the International Constitution and
By-Laws, Article VII, section 9, Sub Section 2
effective 7/3/98, a candidate for the office of Vice
District Governor shall:
1. Be an active member in good standing of a
duly chartered Lions Club
in good standing in Sub District
14-M.
2. Secure the endorsement of his/her Club, or a
majority of the Clubs
within the District.
3. Have served by the time he/she assumes
office, the following.
A. As President of a Lions Club for a full
term or a major
portion thereof, and as a
member of the Club’s Board of
Directors for two (2)
additional years.
B. As a Region or Zone Chairperson, or as a
Cabinet
Secretary or Treasurer for a
full term or major portion
thereof. With none of the
aforementioned being
accomplished concurrently.
C. Shall have his/her name placed in
nomination no later
than one week, seven (7) days
prior to the District elections,
preferably sooner.
Adopted 8/16/92
Amended 4/17/97
Amended 11/29/01
Policy No. 4
DISTRICT GOVERNOR ELECT
PURPOSE:
The purpose of this policy is to set forth guidelines
for the District Governor Elect, during the period
between his/her election and the beginning of the
Lions Year in which he/she will serve as the District
Governor.
GENERAL:
1. Shall have attended as Vice District
Governor the seminars held at the
February State Council Meeting.
2. Attend the training sessions at the Multiple
District Convention.
3. Attend the District Governor Elect Banquet,
if held, at the Multiple
Convention.
4. Provide a District 14-M Hospitality Room,
“optional” at the Multiple
Convention.
5. Attend the District Governor’s Training
Sessions at the International
Convention, or wherever said session
are held.
6. Shall have completed a budge for his/her year
as District Governor,
to be presented for adoption at the
first meeting of the Cabinet,
(Reorganization). Suggested budget
guidelines are included in this
manual.
7. Have his/her Officers, Chairpersons and
Committees selected and a
Directory printed and ready for
distribution by the first Cabinet Meeting.
8. Have all manuals, pins and necessary
materials needed to be presented
to the various officers.
Adopted 7/17/94
ADDENDUM TO POLICIES 3 & 4
DISTRICT FINANCES
VICE DISTRICT GOVERNOR
1. Attending Zone, Region and District Meetings
No Compensation
2. Attending Vice District Governors Orientation at
Beacon Lodge
No Compensation
3. Attending Leadership Development Seminar at State
Council Meeting
No Compensation
4. Attending State Council Meetings, when required.
District Administrative Policy
DISTRICT GOVERNOR ELECT
1. Attending DGE. Training Seminar at State Convention
District Administrative Policy
2. Attending DGE. Banquet at State Convention
District Administrative Travel Policy
3. Lions International Training Sessions.
Reimbursed by Lions International
The District Governor Elect shall receive from the
District Governor:
1. 25 District Pins
2. 25 District Directories
3. $1000.00 from the District Administrative Account
prior to his/her term as District Governor for
advance expenses, ie. Personal pin,
business cards, pre year printing, postage etc.
Policy 4-B
BUDGET GUIDELINES
The following are suggested to aid the District
Governor Elect in setting up his/her Budget.
The numbers are based on a membership of 1550 members.
ESTIMATED INCOME
>From previous administration, as per policy No. 42
$ 1000.00
>From Pa. State Council, @ $2.00per member $
3100.00
>From District Per Capita Tax, @ $1.00 per member $
1550.00
>From Reserve Fund, @ $$1.00 per member $ 1550.00
>From Lions International for printing, postage,
& stenographic expenses $ 1500.00
@ $125.00 per month
>From District Per Capita (Convention Fund) @ .50
per member $ 775.00
50/50 5 @ $40.00 $ 200.00
>From calendar sales (if all are sold) $12500.00
Total estimated income $20400.00
NORMAL YEARLY EXPENSES
Printing and postage $ 2500.00
District Administrative Travel, Policy No. 17 $
2000.00
District Governor, International Convention, or
USA/Canada Forum $ 600.00
VDG. USA/Canada Forum $ 600.00
Extension $ 400.00
Treasurers Bond $ 200.00
Secretary & Treasurer to State Convention $ 400.00
VDG. Hospitality Room, State Convention $ 500.00
Awards and Gifts $ 1400.00
Miscellaneous $ 600.00
District Governor Elect $ 1000.00
To the ensuing administration, Policy No. 42 $ 1000.00
Total estimated yearly expenses $10800.00
Note: The balance of the Calendar Fund shall be used
only at the direction of the District Cabinet.
Note: Funds received for Convention expenses shall be
kept separate from administration funds and
used only for their intended use as per the
Constitution and By-Laws.
Policy No. 5
DISTRICT 14-M Cabinet Members
Purpose
The purpose of this policy is to more clearly describe
the authority directed to the voting members of
the Sub-district 14-M Cabinet in administering the
affairs of the Lions of this Sub-District.
1. The District 14-M Cabinet shall be the
governing body for all Lions of
this Sub-District.
2. The District Cabinet will consist of the
District Governor, the Lieutenant
Governor, the Immediate Past
District Governor, the Past District
Governors, the Region
Chairman, the Zone Chairman, the Cabinet
Secretary, the Cabinet
Treasurer, the District Committee Chairmen, and
their Co-Chairman.
3. The voting members of the District Cabinet
shall be the Lieutenant
Governor, the Regional
Chairman, the Zone Chairman, the Cabinet
Secretary, the Cabinet
Treasurer, and the Immediate Past District
Governor. The District
Governor alone shall have a vote only in case
of a tie.
4. All members of the Cabinet are expected to be
in attendance at the
five regularly scheduled
Cabinet Meetings, plus any Special Meeting
called by the District Governor.
5. The members of the Cabinet when attending any
Cabinet Meeting will
not be reimbursed for travel
or meals.
Adopted April 9, 1989
Revision Adopted August 16, 1992
Policy No. 6
DISTRICT SECRETARY
Purpose:
The primary purpose of having a District Cabinet
Secretary is to direct and coordinate the administrative
services at the Sub-District level by carrying out
directives issued by the District Governor and his Cabinet
required by the Constitution and By-Laws.
Requirements:
1. Attend all Cabinet meetings, both
preliminary and regular and other
planned Sub-district functions.
2. Keep accurate minutes of all Cabinet Meetings
and forward a copy to
all Cabinet members and other
State and International officers as required
by the Constitution and By-Laws.
3. Keep an accurate record of attendance of all
Sub-District Officers and
Committee Chairmen
4. Location and organization of all Sub-District
14-M records and property.
5. Assist the District Governor in scheduling
District Cabinet Meetings in
cooperation with the Regional
Chairmen.
6. In cooperation with the District Governor,
prepare an agenda for all
Sub-District functions.
7. Assist the District Governor in preparing the
annual report.
8. Render assistance to the District Governor as
a consultant on matters
such as publicity, promotion,
planning, protocol, etc. when requested.
9. Send a dues notice to each Club in the
District semi-annually for the
collection of their District Dues
and Convention Assessment prior to
October 1st and March 1st.
Adopted 4/9/89
Policy NO. 7
DISTRICT TREASURER
PURPOSE:
The primary purpose of the Treasurer is to design and
maintain a sound financial structure of all funds
received and distributed.
REQUIREMENT:
1. Collect all funds due the District and
deposit the same in an accredited
banking institution approved by the
District Cabinet.
2. There shall be no distribution of District
funds except by proper check
with no less than two
pre-approved signatures and only on approval of
the Cabinet.
3. Have a financial report ready to present at
each meeting of the District
Cabinet.
4. Assist the District Governor and the
Secretary in preparing the annual
budget, and see that the Cabinet
operates within such Budget.
5. Read all bills presented the District and
make payment for same only
after Cabinet approval, except
recurring monthly bills such as Postage,
printing, etc.
6. The Treasurer and the co-signer shall be
bonded for that amount agreed
on by voting members of the Cabinet.
7. Make deposits in accounts that will earn as
much interest as possible.
8. Make recommendations for improving the
control of expenditures of the
District funds.
9. Work closely with the Treasurers of District
programs, such as Disaster
Fund, We Serve, Inc., Puppy
Dog, LCIF, Hearing, etc.
Adopted 4/9/89
Policy No. 8
REGIONAL CHAIRMAN
Purpose:
The purpose of this policy is to set forth guidelines
and more clearly define the qualifications,
requirements, and duties of the Regional Chairman.
Qualifications:
1. Regional Chairman must be an active member
of a Lions Club in good
standing within the Region.
2. Served as a Lions Club President or Secretary
for al leas one full term,
or the major portion thereof or
served 3 years on the Board of Directors.
Requirements:
1. Must be able to work closely with the
District Governor and keep the
Governor informed of the happenings
within the Region.
2. Accompany the District Governor when making
official visits to the
Clubs within the Region.
3. Attend all Sub-District Cabinet meetings and
make reports on Club
activities and functions within the
Region.
4. Host a Sub-District Cabinet meeting once
during the year, making all
arrangement, including entertainment
for the guests.
5. Organize and promote a Regional Meeting
during the year as required
by the Sub-District 14-M
Constitution and By-Laws.
6. Assist as a member of the District
Governor’s Spring Party Committee.
7. Assist the District Committee Chairmen within
the Region.
8. Serve on the various State Convention
Committees when requested by
the District Governor.
9. Install new club members and officers when
requested.
Expectations:
1. Regional Chairman in turn with the other
Regional Chairman within
the District is expected to serve as
the District Governor.
Adopted 4/9/89
Policy No. 9
ZONE CHAIRMAN
Purpose:
The purpose of this policy is to set forth the
guidelines and to more clearly define the qualifications,
requirements, and duties of the Zone
Chairman.
Qualifications:
1. Zone Chairmen must be an active member of a
Lions Club in good
standing within the Zone.
2. Served as a Lions Club President or Secretary
for at least one full term
or the major portion thereof or
served on the Board of Directors for 3
years.
Requirements:
1. Attend all District Cabinet an Regional
meetings when called.
2. Conduct at least three Zone meetings of the
Clubs within the Zone
each year with reports forwarded to
the proper offices on the forms
provided by Lions
International.
3. Accompany the District Governor and the
Regional Chairman on all
Club visits within the Zone.
4. Serve on any District Committee when
requested by the District Governor.
5. Relate all correspondence from the District
Governor and the Regional
Chairman to all Clubs within the
Zone.
6. Attend club meetings to verify the Club’s
operation and procedures.
7. Encourage Club participation in all Region,
District, Sub-District, and
International Meetings and
Conventions.
8. Keep the Regional Chairman and the District
Governor aware of any
problems with or within the
Clubs in the Zone. Present only those
situations which are necessary.
9. Arrange for the exchange of information and
programs between the
clubs within the Zone.
10. Keep records of the Clubs in regard to
activities, attendance, donations,
and other important information from
the M & A Reports.
11. Install new members and officers when
requested.
12. The Zone Chairperson in conjunction with the
Region Chairperson
shall hold at least one
membership and retention meeting with the Clubs
in his/her Zone.
EXPECTATIONS:
1. Zone Chairpersons, when requested by the
District Governor are
expected to move to the position of Region
Chairperson when a vacancy
occurs in their respective Regions.
Adopted 4/9/89
Policy No. 10
DISTRICT CABINET ADVISOR
Purpose:
The purpose of this policy is to set forth guidelines
and define the duties of the District Cabinet Advisor.
Requirements:
1 Assist and advise the District Governor
and the Cabinet
in the administration of their
duties and the affairs of the
Lions of the District.
2 Have knowledge of the Constitution and
By-Laws and
Lions International, the State
and Sub-District 14-M.
Adopted 4/9/89
Policy No. 11
District 14-M Parliamentarian
Purpose:
The purpose of this policy is to set forth guidelines
and to more clearly define the duties of the District
Parliamentarian.
Requirements:
1. Assist the District Governor and the
Cabinet in carrying out their duties
2. Be present at all Cabinet Meetings to
assure the correct procedures and
protocol are being carried out.
3. Have knowledge of the International, State
and District Policy.
4. When a question arises and no answer can be
readily available, be able to
quote procedure from the Robert’s
Rules of Order.
Adopted 4/9/89
Policy No. 12
Beacon Lodge Coordinator
Purpose:
The purpose of this policy is to set forth guidelines
and to more clearly define the duties of the Beacon
Lodge Coordinator.
Requirements:
1. Be available to attend any required Beacon
Lodge meetings, including
District Governor’s Day.
2. Be familiar with the operation and the
relationship of the camp.
3. Have available programs for presentation to
the Lions Clubs throughout
the District. Such programs and
material may be obtained from Beacon Lodge.
4. Collect and record all money received from
Lions and Lioness Clubs and
forward said funds as directed by
the District Cabinet.
5. When asked, plan a work weekend and promote
attendance at it to the Clubs
within the District.
6. Be the liaison between the District and the
Camp, and should always be
attuned to the needs of the Camp.
7. Make recommendations for the members of the
Beacon Lodge Board of
Directors each year so greater input
might be obtained by the District.
8. Keep the District Governor informed as to the
progress of the program within
the District.
9. Make a report at each District Cabinet
Meeting as to the standing of the
District in the program.
Adopted 4/9/89
Policy No. 13
CALENDAR CHAIRPERSON
Purpose:
The purpose of this policy is to set forth guidelines
and to more clearly define the duties fo the District
14-M Calendar Chairperson.
Requirement:
1. The Calendar Chairperson will be appointed
by the District Governor
at the beginning of each Lions Year.
2. He/She will be responsible for having the
calendars printed each year
in time to be distributed no later
than the November Cabinet Meeting.
3. The calendars shall be distributed to the
Region Chairperson to be
divided among the Clubs in
his/her Region and he/she will be responsible for keeping a
record of them, collect from the Clubs the money and the stubs
and turn them over to the Chairperson.
4. The Chairperson shall deposit the money into
an interest bearing
account at a bank agreed to by the
District Governor. He/She shall keep
a record of the winners and make
payment to them at the end of each
month.
5. The District Governor with the approval of
the District 14-M Cabinet
Members will disburse the profit from
the sail of said calendars at his/her
discretion.
6. The chairperson will attend all meetings of
the District 14-M Cabinet
and make a report on the progress of
the Program.
Adopted 2/ /92
Policy No. 14
Convention Chairman
STATE AND INTERNATIONAL
Purpose:
The purpose of this policy is to set forth guidelines
and more clearly define the duties of the Convention Chairman.
Requirements:
1. Be responsible to have or to obtain any and
all information regarding
all conventions.
2. Publish or have published, through whatever
means necessary, all
information to the Lions and Lioness
Clubs of the District, especially
those conventions or meetings
of great importance to the local Clubs.
3. Make himself available to present a program
about conventions to the
Clubs within the District when
requested.
4. Make reports to the District Governor and the
District Cabinet when
requested and keep the District
Governor informed at all times of
important events.
5. Be in attendance and participate in all
District functions and meetings.
6. Present any questions that may arise to the
Chairman or Secretary of
Multiple District 14 or to Lions
International for clarification.
7. The Convention Chairman will be the Immediate
Past District Governor.
Adopted 4/9/89
Policy No. 15
14-M DISASTER FUND CHAIRMAN
Purpose: The purpose of this policy is to set
forth guidelines and more clearly define the duties of the
District 14-M Disaster Fund Committee.
General:
1. The Purpose of this Committee is to assist
the Lions and Lioness Clubs
within the District so they may aid
and assist needy persons within their
community.
2. It is not a replacement of the local Club’s
responsibility, but rather an
addition to it.
3. Guidelines for the Committee will be
established bay the District Cabinet
and revised from time to time by the
Committee with the approval of the
District Cabinet.
Requirements:
1. The 14-M Disaster Fund Committee shall be
composed of the District
Governor and the two (2)
Immediate Past District Governors.
2. The Chairman, appointed annually by the
District Governor is a
non-voting member of the Committee.
3. The Chairman will receive all donations from
Lions and Lioness Clubs
or individuals and keep true record
of them.
4. The Chairman shall acknowledge all
contributions to the Clubs or
individuals.
5. The Chairman shall receive all requests for
assistance on the proper forms
supplied by the Committee and
obtain all answers to possible questions
of doubt. All requests for
assistance must come from a Lions or Lioness
Club within the District only.
6. The Chairman shall report all requests after
satisfied to the District
Governor and the members of the
Disaster Fund Committee for District
Governor and the members of the
Disaster Fund Committee for consideration. This may be done in
person, writing, or by telephone.
7. The Chairman must abide by the decision of
the Committee and inform
the Lions or Lioness Club
making the request of the action of the
Committee.
8. The Chairman must arrange for payment of the
approved request and
be responsible for said grant to be
forwarded to the Club.
9. Each Lions or Lioness Club making a request
for assistance from the
District 14-M Disaster Fund must be
encouraged to also contribute an
amount equal to the Disaster Fund
request or such amount as the Club
can give to show its support for the
needed request.
10. The Chairman shall attend all Cabinet
meetings and make a complete
report to the District when called
upon.
11. The Chairman shall present the books for
audit when requested by the
District Auditing Committee and
assist the Committee whenever necessary.
Adopted April 9, 1989
Revision Adopted August 16, 1992
Policy No. 16
DISTRICT CONVENTION COMMITTEE
PURPOSE:
The purpose of this policy is to set forth guidelines
and more clearly define the duties of the District
14-M Convention Committee.
Requirements:
1. The District Convention Committee shall
consist of the Region
Chairperson from each Region and one
advisor who shall be appointed
by the District Governor.
2. They shall be responsible for locating a
suitable place preferably within
the boundaries of the District to
hold the annual District 14-M Convention
and District Governor’s Spring
Party.
3. The Committee will be responsible for the
planning of the entire Convention
and Spring Party including the
election of the District Governor, the Vice
District Governor, the printing of
and the distribution of all tickets, credentials,
ballots, and arrangement for rooms
for the seminars, etc.
4. The Chairperson shall attend all meetings of
the Cabinet and report on
the progress of the Committee.
Adopted 4/9/89
Policy No. 17
DISTRICT ADMINISTRATIVE TRAVEL
PURPOSE:
The purpose of this policy is to set guidelines and to
define the distribution of funds to those Lions
who must attend the State Council meetings.
REQUIREMENTS;
1. All claims for reimbursement must be filed
on forms provided by the
District. Forms will be available
from the District Governor and or the
Treasurer.
2. Payment will be allowed but not limited to,
the District Governor, Vice
District Governor, and th |