B. Secure the endorsement of his/her Club or a majority of the Clubs in his/her

                        ^{Single or Sub-District.}

               C. Currently be serving as the Vice District Governor within the District from 

                          ^{C. In the event of a vacancy in the office of District Governor, the same shall be filled} 

                              ^{in accordance with the provisions of the International Constitution and By-laws.} 

                              ^{Said provisions are set forth in Article VII, Section (9), Sub Sections (3) and (4) of} 

                              ^{the International Constitution and By-Laws.}

SECTION 3: ^{All District Committees holding District funds, including all incorporated Committees} 

                       ^{shall make financial reports at each District Cabinet meeting and furnish an audit report}

                       ^{at the close of each fiscal year.}

SECTION 1: ^{The fiscal year of this District shall be from July 1 to June 30 inclusive of each year.}

SECTION 1: ^{These By-Laws may be amended only at a District Convention by a resolution reported}

                        ^{by the Convention Committee on Constitution and By-Laws and adopted by a vote of}

                        ^{two thirds (2/3) of the votes cast.}

SECTION 2: ^{No amendment shall be so reported or voted on unless the same shall have been}

                        ^{furnished in writing to each Club no less than thirty (30) days prior to the convening of}

                        ^{the Convention with notice that the same will be voted upon at said Convention.}

  ^{advance expenses, ie. Personal pin, business cards, pre year printing, postage etc.}

Policy 4-B

BUDGET GUIDELINES

The following are suggested to aid the District Governor Elect in setting up his/her Budget. 

The numbers are based on a membership of 1550 members.

ESTIMATED INCOME

>From previous administration, as per policy No. 42 $ 1000.00

>From Pa. State Council, @ $2.00per member $ 3100.00

>From District Per Capita Tax, @ $1.00 per member $ 1550.00

>From Reserve Fund, @ $$1.00 per member $ 1550.00

>From Lions International for printing, postage, & stenographic expenses $ 1500.00

@ $125.00 per month

>From District Per Capita (Convention Fund) @ .50 per member $ 775.00

50/50 5 @ $40.00 $ 200.00

>From calendar sales (if all are sold) $12500.00

Total estimated income $20400.00

NORMAL YEARLY EXPENSES

Printing and postage $ 2500.00

District Administrative Travel, Policy No. 17 $ 2000.00

District Governor, International Convention, or USA/Canada Forum $ 600.00

VDG. USA/Canada Forum $ 600.00

Extension $ 400.00

Treasurers Bond $ 200.00

Secretary & Treasurer to State Convention $ 400.00

VDG. Hospitality Room, State Convention $ 500.00

Awards and Gifts $ 1400.00

Miscellaneous $ 600.00

District Governor Elect $ 1000.00

To the ensuing administration, Policy No. 42 $ 1000.00

Total estimated yearly expenses $10800.00

Note: The balance of the Calendar Fund shall be used only at the direction of the District Cabinet.

Note: Funds received for Convention expenses shall be kept separate from administration funds and

 used only for their intended use as per the Constitution and By-Laws.

Policy No. 5

DISTRICT 14-M Cabinet Members

Purpose

The purpose of this policy is to more clearly describe the authority directed to the voting members of 

the Sub-district 14-M Cabinet in administering the affairs of the Lions of this Sub-District.

1. The District 14-M Cabinet shall be the governing body for all Lions of 

    ^{this Sub-District.}

2. The District Cabinet will consist of the District Governor, the Lieutenant

   ^{Governor, the Immediate Past District Governor, the Past District} 

   ^{Governors, the Region Chairman, the Zone Chairman, the Cabinet} 

   ^{Secretary, the Cabinet Treasurer, the District Committee Chairmen, and} 

   ^{their Co-Chairman.}

3. The voting members of the District Cabinet shall be the Lieutenant 

   ^{Governor, the Regional Chairman, the Zone Chairman, the Cabinet}

    ^{Secretary, the Cabinet Treasurer, and the Immediate Past District}

   ^{Governor. The District Governor alone shall have a vote only in case}

   ^{of a tie.}

4. All members of the Cabinet are expected to be in attendance at the

   ^{five regularly scheduled Cabinet Meetings, plus any Special Meeting} 

  ^{called by the District Governor.}

5. The members of the Cabinet when attending any Cabinet Meeting will

   ^{not be reimbursed for travel or meals.}

 

Adopted April 9, 1989

Revision Adopted August 16, 1992

Policy No. 6

The primary purpose of having a District Cabinet Secretary is to direct and coordinate the administrative 

services at the Sub-District level by carrying out directives issued by the District Governor and his Cabinet

 required by the Constitution and By-Laws.

1. Attend all Cabinet meetings, both preliminary and regular and other 

  ^{planned Sub-district functions.}

2. Keep accurate minutes of all Cabinet Meetings and forward a copy to

   ^{all Cabinet members and other State and International officers as required} 

  ^{by the Constitution and By-Laws.}

3. Keep an accurate record of attendance of all Sub-District Officers and 

  ^{Committee Chairmen}

4. Location and organization of all Sub-District 14-M records and property.

5. Assist the District Governor in scheduling District Cabinet Meetings in 

  ^{cooperation with the Regional Chairmen.}

6. In cooperation with the District Governor, prepare an agenda for all 

  ^{Sub-District functions.}

7. Assist the District Governor in preparing the annual report.

8. Render assistance to the District Governor as a consultant on matters 

  ^{such as publicity, promotion, planning, protocol, etc. when requested.}

9. Send a dues notice to each Club in the District semi-annually for the 

  ^{collection of their District Dues and Convention Assessment prior to} 

  ^{October 1st and March 1st.}

Adopted 4/9/89

Policy NO. 7

DISTRICT TREASURER

PURPOSE:

The primary purpose of the Treasurer is to design and maintain a sound financial structure of all funds

 received and distributed.

REQUIREMENT:

1. Collect all funds due the District and deposit the same in an accredited

  ^{banking institution approved by the District Cabinet.}

2. There shall be no distribution of District funds except by proper check

   ^{with no less than two pre-approved signatures and only on approval of}

   ^{the Cabinet.}

3. Have a financial report ready to present at each meeting of the District

   ^Cabinet.

4. Assist the District Governor and the Secretary in preparing the annual 

  ^{budget, and see that the Cabinet operates within such Budget.}

5. Read all bills presented the District and make payment for same only 

  ^{after Cabinet approval, except recurring monthly bills such as Postage,} 

^{printing, etc.}

6. The Treasurer and the co-signer shall be bonded for that amount agreed

  ^{on by voting members of the Cabinet.}

7. Make deposits in accounts that will earn as much interest as possible.

8. Make recommendations for improving the control of expenditures of the 

  ^{District funds.}

9. Work closely with the Treasurers of District programs, such as Disaster

   ^{Fund, We Serve, Inc., Puppy Dog, LCIF, Hearing, etc.}

Adopted 4/9/89

Policy No. 8

The purpose of this policy is to set forth guidelines and more clearly define the qualifications, 

requirements, and duties of the Regional Chairman.

Qualifications:

1. Regional Chairman must be an active member of a Lions Club in good 

  ^{standing within the Region.}

2. Served as a Lions Club President or Secretary for al leas one full term, 

  ^{or the major portion thereof or served 3 years on the Board of Directors.}

1. Must be able to work closely with the District Governor and keep the 

  ^{Governor informed of the happenings within the Region.}

2. Accompany the District Governor when making official visits to the

   ^{Clubs within the Region.}

3. Attend all Sub-District Cabinet meetings and make reports on Club 

  ^{activities and functions within the Region.}

4. Host a Sub-District Cabinet meeting once during the year, making all 

  ^{arrangement, including entertainment for the guests.}

5. Organize and promote a Regional Meeting during the year as required 

  ^{by the Sub-District 14-M Constitution and By-Laws.}

6. Assist as a member of the District Governor’s Spring Party Committee.

7. Assist the District Committee Chairmen within the Region.

8. Serve on the various State Convention Committees when requested by 

  ^{the District Governor.}

9. Install new club members and officers when requested.

1. Regional Chairman in turn with the other Regional Chairman within 

  ^{the District is expected to serve as the District Governor.}

Adopted 4/9/89

Policy No. 9

The purpose of this policy is to set forth the guidelines and to more clearly define the qualifications, 

Adopted 4/9/89

Policy No. 23

HONORARY COMMITTEE

Purpose:

The purpose of this policy is to designate and define the duties of the Committee.

Requirements:

1. The committee will consist of the Past District Governors.

2. The chairperson will be selected by the Committee to preside at all 

  ^meetings.

3. Study and recommend solutions to presented problems, and forward the

   ^{findings to the District Cabinet.}

4. To locate, interview and recommend possible candidates for the office of

   ^{Vice District Governor.}

5. To assist the District Officers in promoting harmony and goodwill 

  ^{throughout the District.}

6. The chairperson is to attend all Cabinet Meetings and is to report on 

  ^{progress made.}

Adopted 4/9/89

Revised 11/ /99

Policy No. 24

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the 

International Understanding Chairman.

1. Establish a twinning relationship with another District in Lionism.

2. Encourage Lions and Lioness Clubs to have a Twin Lions Club in 

  ^{another country.}

3. Try and arrange for Lions officials to visit the District whenever possible

   ^{to better inform the membership of the District.}

4. If there is not a Youth Exchange Committee within the District, the

   ^{Committee should try and arrange for Youth Exchange Program as}

   ^{available through the Multiple District be available to the Lions and}

   ^{Lioness Clubs in the District.}

5. Make available to all Lions and Lioness within the District locations, 

  ^{dates or meetings and times of Lions meetings for vacationing Lions.}

6. Contact Lions International on any International understanding 

  ^{information they may have.}

Adopted 4/9/89

Policy No 25

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District 

Leader Dog Chairman.

1. Make available to any Club within the District a program on the Leader

  ^{Dog School. A variety of films and talks are available for use from Leader}

   ^Dog.

2. Promote the support of the school in the form of financial contributions

   ^{from the Clubs within the District.}

3. Host or arrange to host the representative of the Leader Dog School 

  ^{when that person is in District 14-M.}

4. Collect and record all monies receive for the Leader Dog Project and

   ^{make regular reports at each District Cabinet Meeting as to the progress}

  ^{of the Program.}

5. Forward all monies collected as directed by the District Cabinet.

6. Keep the District Governor informed as to the Clubs contributing to the

   ^{Program so the proper points may be awarded in the District Governor’s}

  ^Contest.

7. Arrange, when requested, for visitations to the Leader Dog School by 

  ^{Lions and Lioness Clubs, or the entire District.}

Adopted 4/9/89

Policy No. 26

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District

 Leadership Development Chairman.

Requirements:

1. Be available to set up and instruct leadership seminars within the District 

  ^{at the Club, Zone, Region, or District level.}

2. Attend leadership meetings at the State level when scheduled.

3. Attend all District Cabinet Meetings and report on the progress of the

  ^program.

Adopted 4/9/89

Policy No. 27

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District 

Leo Clubs Chairman.

1. Be available to attend Leo Club meetings when requested.

2. Encourage the development of Leo Clubs within the District, keeping in 

  ^{mind that Leo’s are future Lions and Lioness.}

3. When a Club is considering forming a Leo Club, visit that Club and 

  ^{assist them in sponsoring it.}

4. See that all material from Lions International is forwarded to Leo Clubs.

5. Attend all Cabinet Meetings and report on the progress of the Program,

Adopted 4/9/89

Policy No. 28

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District 

L.C.I.F. Chairman.  ^{The purpose of this Committee is to correlate the activity of the Lions Clubs}

 ^{International Foundation and the local Lions and Lioness Clubs. The L.C.I.F. Program is the greatest} 

^{humanitarian undertaking within Lions International. Administered by the International Office, it assists} 

^{needs throughout the world.}

1. Promote the L.C.I.F. Program throughout the District by the presentation of

   ^{the goals and concerns of it through films, talks, and literature. All of which}

   ^{are available from Lions International.}

2. Study the L.C.I.F. Packet presented to the Committee by International and 

  ^{implement as much of it as possible in the District.}

3. Receive, acknowledge and record all Club contributions to L.C.I.F.

4. Forward all monies to the proper person, according to the wishes of the 

  ^{District Cabinet.}

5. Make a written report of the progress of the program at each District 

  ^{Cabinet Meeting.}

6. Keep the District Governor informed as to the total Program.

Adopted 4/9/89

Policy NO. 29

LIONESS CLUBS ACTIVITIES COORDINATOR

PURPOSE:

The purpose of this policy is to set forth guidelines and to mor clearly define the duties of the District 

Lioness Clubs Activities Coordinator.

GENERAL:

The District Lioness Clubs Coordinator provides information and encouragement to the active and 

potential participants in the Lioness Program, promotes the growth and development of the Program, 

encourages and coordinates District Functions for Lionesses, helps develop the leadership roles for

 Lioness Club Officers and Lioness Liaisons.

REQUIREMENTS:

1. Provide up-to-date information on the local level on the organization of 

Lioness Clubs.

2. Know that materials are available at the Multiple District Supply Store, 

and a Lioness Club Catalogue is available at International Headquarters, 

that will help the Clubs to grow and develop creative, challenging programs 

for their members.

3. Maintain contact with all Lioness Club Liaisons and provide opportunities 

for them to know each other so they can exchange ideas that may be

 helpful to their respective Clubs. Urge the Liaisons to praise the work of 

the Club’s members.

4. Encourage the organization of new Clubs in the District and contact the

 Liaison of the new Club as soon as possible to keep you informed as to

 the Club’s progress.

5. Encourage the Clubs to participate in District functions such as seminars, 

social gatherings where they can meet one another and exchange ideas, 

especially in conjunction with the District Convention.

6. Keep the District Governor informed of the progress of the Lioness Clubs 

Program in the District.

7. Provide leadership development programs for Club officers, members 

and Liaisons at the District Convention. (See Policy Numbers 25 abd 30).

8. Assist the District Governor in appointing Co-Chairpersons.

9. Attend all Cabinet Meetings and be prepared to give a report of the

 progress of the Lioness Program.

Adopted 4/9/89

Revised 11/ /99

Policy No. 30

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District 

State Foundation Chairperson.

Requirements:

1. Be available to attend any required meetings of the members of the

  ^{State Foundation.}

2. Be familiar with the operations of the Foundation, its purpose and its 

 ^progress.

3. Have available programs for presentation to the Clubs within the District 

 ^{when asked to do so.}

4. Collect and record all donations received from Lions, Lioness and 

Leo Clubs and forward said funds as directed by the District Cabinet.

5. Distribute whatever information is available to the Clubs for the purpose 

 ^{of encouraging donations to the Program.}

6. Attend all meetings of the District Cabinet and be prepared to make a

  ^{report on the progress of the Program.}

Adopted 11/ /92

Policy No. 31

LIONS QUEST CHAIRPERSON

PURPOSE:

The purpose of this policy is to set forth guidelines and clearly define the requirements and duties of

 the Lions Quest Chairperson.

REQUIREMENTS:

Should have some knowledge of the Program and the schools where such program is to be implemented.

DUTIES:

1. Be responsible to have or to obtain any and all information regarding 

  ^{the Quest Program form Lions International.}

2. Publish or have published, through whatever means possible, all

   ^{information to the Lions and Lioness Clubs in the District.}

3. Make yourself available to present a program to any interested Club or

  ^{school concerning the Program, including the cost and the training involved.}

4. Keep the District informed as to the progress of the Program.

5. Attend all Cabinet Meetings and be prepared to make a report if called for.

Adopted 4/9/89

Policy NO. 32

LONG RANGE PLANNING COMMITTEE

PURPOSE:

To set forth, maintain and clearly define the requirements and duties of the Long Range Planning Committee.

GENERAL:

The Long Range Planning Committee has no administrative authority, neither has a budget. Its duty is 

to develop and/or study any idea, project or proposal presented to the District, that will enhance the 

affect the District in any way, and report these findings to the District Cabinet.

REQUIREMENTS;

1. The Committee shall consist of five (5) members, one from each Region 

original appointed by the District Governor.

2. One member will be appointed annually from the Region of the prior 

Chair. The Chair will pass numerically until July 2004, when it will move to 

the most senior member of the Committee.

3. In the event that a member not being able to serve, the Governor with 

the approval of the Cabinet will appoint another member from that Region.

4. Committee meetings will be called as necessary by the Chairman or by

 the District Governor.

5. The Chairperson shall attend all Cabinet Meetings and give a report on 

the progress of the Committee.

Adopted 11/ /99

Policy No. 33

MELVIN JONES FELLOWSHIP COMMITTEE

GENERAL:

1. This Committee will consist of one member from each of the Regions in

 the District and they shall be appointed by the District Governor at the

beginning of his/her term. One of those selected shall be designated as

 Chairperson.

2. The Fellowships shall be awarded in the following manner.

3. To the sitting District Governor, provided he/she completes his/her 

year of service successfully.

4. To a Lion, Lioness or Leo designated by the sitting District Governor,

 provided that person has contribute to the betterment of Lionism and

 whose service is consistent with the Lions Code of Ethics.

5. Subsequent Fellowships will be presented to those deemed worthy, and

 will be chosen in the following manner.

6. A form to nominate a person will be provided by the District which must

 be completed and submitted in duplicate to the Region Chairperson by a 

Lions, Lioness or Leo Club by January fifteenth (15) of each year.

7. The Region upon receipt of the forms will file the original and the name 

and the Club information will be removed from the duplicate copy and 

forwarded to the District Governor.

8. By May 1st of each year the Committee will select the required number 

of candidates to receive the Fellowships. The Committee will not know

the identity of the candidates, only the Zones of which they are members.

9. The District Governor, upon receipt of the forms from the Region

 Chairperson shall forward them to the Chairperson of the selection

 Committee.

10. The Selection Committee shall choose and submit the selected numbers 

of nominees to the District Governor for approval.

11. Upon approval by the Cabinet, the duplicates will be given to the

 Cabinet Secretary who will secure the originals form the Region 

Chairpersons, which will reveal the names of those selected. The Secretary 

shall then order the required number of Fellowships.

12. Fellowships will be presented for each $1000.00 received for LCIF. In

 undesignated funds. Any additional funds that total less than $1000.00 

will be held until the following year.

13. Fellowship diamonds will not be presented by the District.

14. Any Club wishing to present a Fellowship will be required to provide 

the funds necessary.

Adopted 4/9/89

Policy No. 14

Membership Development and Retention Chairman

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District

 Membership Development and Retention Chairman.

1. The Chairman will be appointed by the District Governor and will be 

required to serve in this capacity for a period of three years.

2. Word toward the increase in membership, the development of all members 

and the retention of members. Keeping in mind the strength of Lionism is in 

the involvement and the retention of its members.

1. Induction Ceremonies - Plan a good induction ceremony conducted 

with dignity and pride. At the conclusion of the ceremony have a welcome 

handshake by all other Lions. This should be done on all levels of Lionism.

2. Involvement - find out what new members are most interested in our Lions 

work so as to assign the new Lion/Lioness to the Committee or project 

which he/she is most pleased with.

3. Sponsor’s Responsibility - For at least the first year the sponsoring Lions

  ^{should make sure the new Lions become active.}

4. Family Involvement - Have Family Nights, Children’s Parties. Make

 Lionism a family affair and new members will be pleased.

5. Golden Rule - Make each member feel important. Individual tasks and

 praise. Let new members be a part of the activities.

6. Activities - Invite other Lions or Lioness Clubs to have joint meetings.

 Racah out and extend the hand of Lionism to all other Lions. Joint 

ventures of tow or more Clubs for a larger community good. This involves

 the individual Lion and the Club as a whole.

Policy No. 35

NEWSLETTER/NEWSPAPER EDITOR

PURPOSE:

The purpose of this policy is to set forth guidelines and to clearly define the requirements and duties of 

this office.

REQUIREMENTS:

1. Should have some knowledge of public relations, printing, processing 

of information, and items of interest to the membership of District 14-M.

DUTIES:

1. With the District Governor’s assistance, secure as many supporting 

patrons, Clubs, businesses, etc. as is possible to help offset the publishing 

and mailing of a monthly edition.

2. Secure and maintain an up-to-date listing of mailing addresses of every 

member qualified to receive an edition.

3. Be aware of the printing, postage, and other related costs of this project

 and make every effort to keep such costs within the guidelines set for this

project in the District Governor’s Annual Budget.

4. Work closely with the District Public Relations/Lions Information 

Chairperson in regard of the State and International magazines.

5. Present all bills related to this project promptly to the District Treasurer

 for payment.

6. Attend all meetings of the District Cabinet and be prepared to make a 

report on the progress of this project.

Adopted 11/ /01

Policy No. 36

ORIENTATION CHAIRMAN

The purpose of this policy is to set forth guidelines and to more clearly define the requirements and 

duties of the District Orientation Chairman.

The District Orientation Chairman (Past District Governor) shall be appointed by the incoming District

 Governor. The District Orientation Chairman shall then select two or three Past District Governors to 

serve on the Orientation “Team.” The Orientation Team shall conduct at least two New Member 

Orientations, one in early November/December and one in early March/April. Other orientation session

 for Lions and their spouses can be scheduled anytime at the discretion of the Orientation Chairman

 and on either the Zone, Region, or District level. Each Orientation Session is conducted to make sure 

each Lion really values being a Lion. The goal of Orientation Sessions is to reduce Club dropouts.

Duties:

The Orientation Chairman shall:

1. Notify the District Governor of the names of the Team Members by

 August 15 each year.

2. Notify District Governor of session planned for Lion Year to include 

tentative Date: ______________ Place: _________________ Time: _________________

 for each session by August 15 each year and indicate whether for New 

Member Session or General Orientation Session.

3. Review the orientation materials received from Lions International with

 Team members for use in District Orientation Programs.

4. At least 30 days prior to date of New Member Orientation Sessions, 

request District Governor to send out written invitations with reservation

 form included to each new member during period requesting that they 

and their spouses along with their sponsor and sponsor’s spouse may

 attend.

5. General Orientation Session can be scheduled through correspondence 

with Club and/or in the District Newsletter.

6. Upon completion of the final Orientation Session for the Lion Year, 

conduct a team evaluation of the year’s Orientation Sessions and the 

effects they have had in the reduction of Club dropouts. Send a copy of 

this report to the District Governor and the Membership Chairman.

Adopted April 25, 1993

Policy No. 37

PAST PARTNERS IN SERVICE CHAIRPERSON

PURPOSE:

The purpose of this policy is to set guidelines and clearly define the duties of the chairperson.

DUTIES:

1. Acquire the names and addresses of all past partners in serve within

 the District, which should include but not be limited to the spouses of

 Past District Officers.

2. See that they receive invitations to all District functions including 

Cabinet Meetings, District and State Conventions, and the District Spring

 Party.

3. Keep them informed as to upcoming events and what is occurring 

within the District.

4. Keep the District Governor informed as to the progress of your program

, including making a report at all meetings of the Cabinet.

Adopted 2/ /96

Policy NO. 38

PEACE POSTER CHAIRPERSON

PURPOSE:

The purpose of this policy is to set forth guidelines and to more clearly define the duties

 of the District Peace Poster Chairperson.

REQUIREMENTS:

1. Make available to all Clubs within the District the information

 provided by Lions International concerning the Peace Poster 

Program.

2. Encourage all Clubs within the District to participate in 

the Program  through their local schools.

3. Have the authority to seek out and appoint Co-Chairpersons throughout

the District to assist in the Program, with the approval of the District ^Governor.

4. Ascertain the winners of all posters, secure and present the appropriate

awards as determined by the District Cabinet.

5. Make application to the District 14-M “We Serve, Inc” for the necessary

funds to complete No. 4 above, prior to the District 14-M Convention.

6. Attend all Cabinet Meetings and be prepared to report on the progress of ^{the Program.}

Adopted 11/ /91

Policy No. 39

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District

Pin Chairman.

Requirements:

1. To submit to the District Governor and District Cabinet a proposal for 

the annual District 14-M official pin.

2. Upon approval of the District Cabinet order such number of pins as

 selected and be responsible for their safe keeping.

3. Prepare, for mailing to each Club, a photocopy of the annual pin, along 

with an order blank for the number requested.

4. Collect all monies for the District Pin and keep an accurate record of all 

receipts and payments.

5. Suggest to the District Cabinet the selling price for the pin with such

 amount to include all costs.

6. Report at each District Cabinet Meeting the progress of the Pin 

Committee.

7. Deposit all receipts with District Treasurer as soon as possible.

Adopted 4/9/89

Policy No. 40

Public Relations/Lions Information Chairperson

Purpose:

The purpose of this policy is to set forth guidelines and to define the requirements and duties of the

 Office.

Requirements:

The Chairperson of this Program shall be responsible of keeping all Lions, Lioness, Leo Clubs and the 

community informed of the activities of the Clubs within District 14-M.

1. He/She shall make ever effort to obtain information and photographs

 of Club activities and forward that information to the local media and

all Lions publications.

2. Act as the District’s chief advisor for public relations and publicity.

 He/She shall strive to conduct training sessions for all Club Public

 Relations Chairpersons.

3. Motivate all Clubs to promote and maintain a friendly relationship with 

their local media and to keep them informed of the Club Programs.

4. Keep Clubs advised of all material available from Lions International and 

its uses for internal and external communications.

5. With the District Governor, determine the information most needed by

 Clubs and how to communicate it.

6. Provide advance notice to all Clubs prior to the District Governor’s

 visits with biographical information.

7. Arrange publicity for visits of International Officers to the District.

8. Store and account for all District owned property, such as Visual and 

Audio equipment.

9. Urge Clubs to install and maintain Lions highway signs at the entrances 

to their communities.

10. Follow the instructions as published in the International Public Relations

 and Information Manual.

11. Make an effort to review the Activity Report of the Clubs on a monthly

basis.

12. Attend all Cabinet Meetings and be prepared to make a report on the 

progress of the Program.

Adopted 2.11.01

Policy No. 41

Puppy Dog Committee

The purpose of this policy is to set forth guidelines and more clearly define the duties of the District 

Puppy Dog Committee.

Requirements:

1. The Committee will consist of a Chairman, a President, and a Treasurer 

Advisor which will be appointed by the District Governor.

2. They shall work toward furthering the goals and ideals of the program.

3. The Chairman will keep a complete and accurate record of all puppies 

raised and sent to the Leader Dog School and be prepared to give a report

 of the progress of the program at all Cabinet Meetings.

4. The Treasurer will record and deposit all donations to the program in a

 banking institution agreed upon by the Committee.

5. The Treasurer will submit the financial records to the Auditing 

Committee at the close of each year.

Adopted 4/9/89

Policy No. 42

DISTRICT RESERVE FUND COMMITTEE

PURPOSE:

The purpose of this policy is to set guidelines and clearly define the duties and responsibilities charged 

to this Committee.

GENERAL:

1. The purpose of this Committee is to create and administer a Reserve

 Fund within the District to help defray the administrative cost of 

operating the District.

2. Said Fund will be kept separate of the District Administrative Account.

3. The Committee will consist of a Chairperson, Vice Chairperson,

 Secretary/Treasurer and two additional members. They shall be appointed 

by the District Governor, with no more than tow members appointed in any

 Lions Year.

4. This Committee shall be under the direct control of the District Cabinet

 and governed by this policy.

5. A two thirds majority vote of the voting members of the Cabinet will be

 required to use and or alter any of the principal of this Fund.

6. The interest earned from the principal of the Fund shall be used as

 follows. That amount needed to balance the Administrative Account at 

the beginning of the Lions Year at one thousand (1000.00). Should there

 be in excess of that amount remaining in the Administrative Account at 

that time, then that amount exceeding on thousand (1000.00) will be

 transferred back to the Reserve Fund. An additional amount of five 

hundred (500.00) may be transferred to the Administrative Account, 

if needed and the District Governor can show proof of the need.

7. The amount of fifty (.50) cents per member, based on the number of

members shown on the monthly Activity Reports submitted for June

 and December will be transferred to the District Administrative Account.

DUTIES:

1. The Chairperson and the Secretary/Treasurer of the Committee shall 

attend all meetings of the Cabinet and make regular reports on the progress 

of this fund.

2. The Secretary/Treasurer will make the records of this fund available to

 the District Audit Committee at the end of each Lions Year.

Adopted 11/ /90

Policy NO. 43

SIGHT FIRST CHAIRPERSON

PURPOSE:

The purpose of this policy is to set guidelines and clearly define the duties of the Chairperson of this

 program.

REQUIREMENTS:

1. The Sight First Chairperson is appointed by the District Governor and 

serves the District by providing liaison for Club, District, and International 

programs.

2. Be well informed of existing sight activities within the District and those

suggested by Lions International.

3. Be familiar with the sight activity support material available form Lions

 International and other sources and keep the Clubs and District informed 

of such material.

4. Work closely with the Public Relations Chairperson in promoting District 

sight programs through newspapers and the District newsletter.

5. Determine how best to motivate and educate the Clubs to improve and 

or expand their sight related programs.

6. Seek out new areas for Lions involvement in the Sight First filed and 

propose them to the District Cabinet and Clubs.

7. Be available to visit the Club, Zone and Region Meetings to present

 programs on the Sight First Program.

8. Encourage the Clubs to collect used eyeglasses and enter the amount 

collected on their Activity Reports, turn them over to the proper individual

 for distribution to people that have a need or them.

9. Encourage the Clubs to hold visual and glaucoma screenings.

10. Encourage the Clubs to get involved in the areas of eye banks and the

 eye donor programs.

11. Be familiar with Lions International Sight First grants and criteria, and

 any need within the District for such grant. If a need is identified, contact

 the District Governor to obtain ^{approval to file application for such grant.}

12. Attend all Cabinet Meetings and be prepared to report on the progress 

of this program.

Adopted 4/ /93

Policy No. 44

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District 

White Cane Chairman.

Requirements:

1. Encourage all Clubs within the District to conduct a “White Cane Day.”

2. Prepare and distribute to all Clubs, information kits or any material that 

would be helpful in conducting a White Cane Day.

3. Keep on hand White Cane Day Stickers for sale to the Clubs. The 

amount to be decided by the District Cabinet.

4. Receive reports from each Club with regard to the amount collected and

 report the District total to the Western Regional Chairman.

5. Attend all Cabinet Meetings and give a report on the progress of the

 program.

Adopted 4/9/89

Policy No. 45

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District 

Youth Exchange Chairman.

Requirements:

1. Work closely with Lions International and the State in the promotion of 

the Exchage Program.

2. Promote the Program throughout the District, contacting Lions/Lionsess

 families that are interested to participate in the Program.

3. Do the utmost to make Lions/Lioness Clubs aware of the purpose of the

 Program which is to further the Object of Lioniism, which is: To create and

 foster a spirit of understanding among the people of the world.

4. Attend all Cabinet Meetings and report on the progress of the Program.

 

Adopted 4/9/89