District 14-M 

Constitution & By-Laws

Section 1. The organization shall be know as District 14-M of Lions Clubs 

International, Multiple District 14.

Section 2. Hereafter the term International shall refer to the International

Association of Lions Clubs. The term Multiple to Multiple District 14,and the term 

District to sub District 14-M. The term Convention to the District 14-M Sub District

Convention.

Section 1. To provide Administrative structure with which to advance the purpose 

and objectives of the International in this District.

Section 1. The members of this organization shall be all Lions Clubs in this District 

chartered by the International.

Section 2. The Boundary lines of this District shall be so set by the Multiple District

Council and approved by the International Board of directors.

A. The District shall have a District Cabinet comprised of the District Governor,

the Vice District Governor, the Immediate Past District Governor, the Past District

Governors, the Region Chairpersons, the Zone Chairpersons, the Cabinet Secretary, 

the Cabinet Treasurer, the committee Chairpersons and the co-Chairpersons. The voting 

members of the cabinet shall be the Vice District Governor, the Immediate Past District 

Governor, the Region and Zone Chairpersons, the Cabinet Secretary, and the Cabinet 

Treasurer. The District Governor shall vote only in the case of a tie vote.

B. The District Governor and the Vice District Governor shall be elected at the annual

convention of the District. The District Governor alone shall, by the time he/she takes 

office, appoint a Cabinet Secretary, a Cabinet Treasurer, one Region Chairperson for

each Region, and one Zone Chairperson for each Region and Zone in the District.

C. Any vacancy in a District office, except that of the District Governorand the Vice 

District Governor, shall be filled by the District Governor the incomplete term thereof. 

Any vacancy in the office of District Governor and Vice District Governor shall be filled 

in accordance with the provisions set forth in the Constitution and By-laws of Lions 

International, Multiple District 14 and Sub District 14-M.

D. If any Region or Zone Chairperson shall cease to be a member of a Lions Club, or

cease to reside within the Region or Zone of which he/she was appointed, His/Her term

of office shall cease and the District Governor shall appoint a successor to fill said offices.

E. No salary shall be paid to any officer in the District.

A. Regular. Regular meetings of the cabinet shall be held in each quarter of the fiscal

year, with the first to be held within sixty (60) days following the adjournment of the

 International Convention. At least ten (10) days written notice of a regular meeting shall

be given to each member of the cabinet.

B. Special. Special meetings of the Cabinet may be called by the District Governor at 

His/Her discretion and shall be called upon requests made to the District Governor or the 

Cabinet Secretary by a majority of the members of the Cabinet. No fewer than five (5) nor 

more than ten (10) days written or telephone notice of special meetings, setting forth the 

purpose thereof and a date and place determined by the District Governor shall be given

to each member by the Cabinet Secretary.

C. Quorum and Vote. The attendance of a majority of the voting members of the 

Cabinet shall constitute a quorum for any meeting thereof. The District Governor alone 

shall vote only in the case of a tie vote.

A. The District shall be divided by the District Governor into regions of  no more than

sixteen (16) and no less than ten (10) Lions Clubs. Each of the Regions shall be divided

by the District Governor into Zones of  no more than eight (8) and no less than four (4) 

Lions Clubs. All Regions and Zones shall be subject to change by the District Governor

as he/she shall deem necessary to the best interest of the International.

B. Region Meetings. At least one (1) meeting of all Clubs in a Region, with the Region 

Chairperson presiding, shall be held during the fiscal year. Said meeting shall be held no

earlier than September 15^{th, and not later than March 15th, of each fiscal year.}

A. District Governor’s Advisory Committee. ^{In each Zone, the Zone} 

^{Chairperson and the President and Secretary of the Clubs in the  Zone shall be members of the} 

^{District Governor’s Advisory Committee, with the Zone Chairperson presiding. Meetings of this} 

^{committee shall be held at a time and place called by the Zone Chairperson.}

^{A. Further the purposes and objectives of Lions Clubs International}

^{B. Supervise the organization of new Lions Clubs}

^{C. Promote cordial relations among the chartered Lions Clubs}

^{D. Preside over all Cabinet, Convention, and other District meetings.}

^{E. Visit each Club at least one (1) time during his/her term in office.}

^{F. Exercise such supervision and authority over Cabinet Officers and}

    ^{District Committee appointees as provided in this Constitution and}

    ^By-Laws.

^{G. Submit a current itemized statement of total District receipts and} 

    ^{expenditures to the District Cabinet at each Cabinet meeting.}

H. Submit other such reports and perform such other duties 

     ^{as may be required by the International Board of Directors.}

    

     ^emblem

K. Perform such other functions and acts as shall be required

      ^{of him/her by the International Board of Directors through the} 

     ^{District Governor’s    Manual and other directives.}

^{SECTION 2. VICE DISTRICT GOVERNOR: The Vice District Governor, subject to} 

^{the supervision and direction of the District Governor, shall be the chief administrative assistant to} 

^{the District Governor. His/Her specific responsibilities shall be to:}

^{A. Further the objects and purposes of the Association.}

^{B. Familiarize him/herself with the duties of the District Governor so} 

    ^{in the event of a vacancy in the office of District Governor, he/she} 

    ^{will be better prepared to assume the duties and responsibilities of} 

    ^{said office.}

^{C. Perform such Administrative duties as may be assigned to him/her} 

    ^{by the District Governor.}

^{D. Perform such other functions and acts as may be required of him/her} 

    ^{by the International Board of Directors through the Vice District} 

   ^{Governor’s Manual and other directives.}

^{E. A candidate for the office of Vice District Governor shall:}

^{1. Be an active member in good standing of a Chartered}

    ^{Lions Club in good standing in his/her District.}

^{2. Secure the endorsement of his/her Club or a majority}

    ^{of the Clubs in his/her Single or Sub-District.}

^{3. Have served or will have served at the time he/she} 

   ^{takes office as Vice District Governor: as President of}

   ^{a Lions Club for a full term or a major portion thereof,} 

   ^{as a member of the Board of Directors of a Lions Club} 

   ^{for no less than two (2) additional years, and as a} 

  ^{Zone Chairperson, or Region Chairperson, or Cabinet} 

   ^{Secretary, and/or Treasurer for a full term or major} 

  ^{portion thereof. With none of the above being} 

  ^{accomplished concurrently.}

^{SECTION 3. CABINET SECRETARY: Under the supervision of the District Governor}

 ^{the Cabinet Secretary shall:}

^{A. Keep an accurate record of the proceedings of all meetings of the} 

     ^{Cabinet, and  within thirty (30) days following each meeting,} 

     ^{forward copies of the same to the Region and Zone Chairpersons,} 

    ^{the Cabinet Treasurer, and all Past District Governors, and}

     ^{to the Office of Lions International.}

^{B. The office expenses of the Cabinet Secretary shall be made a part of}

     ^{the District Governor’s annual budget presented to and approved} 

     ^{by the District Cabinet.}    

^{C. Assist the District Governor and the Cabinet in conducting the} 

    ^{business of the  District and perform such other duties as} 

     ^{are specified or implied in the Constitution and By-Laws} 

     ^{or as may be assigned to him/her from time to time by the}

    ^{District Governor or Cabinet.}

^{D. Be responsible for the ordering of flowers or placing of memorials} 

    ^{for deceased Lions in the District Cabinet (Voting members only),} 

    ^{Past District Governors, Cabinet Committee Chairpersons and} 

    ^{their spouses.}

^{SECTION 4. CABINET TREASURER: Under the supervision of the District Governor} 

                                ^{the Cabinet Treasurer shall:}

^{A. Collect and receipt for all funds from members and Clubs in the} 

    ^{District, deposit the same in such bank or banks as the}

     ^{District Cabinet shall determine and disperse the same by}

     ^{order of the Cabinet.}

^{B. Keep accurate books and records of accounts and permit inspection} 

   ^{of same by the District Governor and all voting members of} 

    ^{the Cabinet.}

^{C. Furnish any property, books and records as requested by the} 

     ^{Auditing Committee appointed by the District Governor.}

^{SECTION 5. REGION CHAIRPERSONS: Under the direction of the District Governor} 

                                                                                                    ^shall:

A. Attend all regular and special meetings of the District Cabinet.

B. Assist the District Governor in promoting Lionism in his/her Region

   ^{by performing such duties as may be delegated to him/her by the}

   ^{District Governor.}

C. Recommend qualified Lions from his/her Region for appointment 

    ^{as Zone Chairpersons.}

D. Endeavor to have every Club in his/her Region operating under a

     ^{duly adopted Constitution and By-Laws.}

E. Promote representation at International, Multiple and District 

    ^{Conventions by at least the full quota of delegates they are entitled to.}

F. Assist the Zone Chairperson in his/her Region in the performance 

    ^{of their duties and cooperate with them in arranging and holding} 

    ^{their District Governor’s Advisory Meetings.}

G. Hold at least one (1) Region meeting per year during his/her tenure

     ^{in office.}

^{In the event the Region Chairperson for any reason, cannot or does not in the} 

^{judgment of the District Governor, perform the duties of their office, or if the office}

 ^{is for any reason vacated, the District Governor shall appoint a successor to serve}

 ^{for the unexpired term.}

                                                                                            ^{Chairperson shall:}

^{A. Make a report of each District Governor’s Advisory Committee}

     ^{and send copies within five (5) days thereafter to Lions International,} 

     ^{the Region Chairperson and the District Governor.}                  

^{B. Endeavor to have every Club operating under a duly adopted} 

     ^{Constitution and By-Laws.}

^{C. Arrange for regularly scheduled Zone meetings and notify the} 

    ^{Region Chairperson of such meetings.}

^{D. Encourage inter Club visits and social events.}

^{E. Submit a proper report to the District Governor indicating which} 

   ^{Club Presidents in his/her Zone meet the eligibility criteria to earn}

   ^{the coveted 100% President’s Award.}

^{F. Conduct at least three (3) Zone meetings during the year in the}

    ^{months specified.}

^{G. Promote representation at all International, Multiple and District} 

     ^{Conventions by at least the full quota of delegates to which each} 

     ^{Club is entitled.}

^{In the event the Zone Chairperson for any reason, cannot or does not in the judgment} 

^{of the District Governor, perform the duties of their office, or if the office is for any}

 ^{reason vacated, the District Governor shall appoint a successor to serve for the}

 ^{unexpired term.}

SECTION 1. ^{The District Governor shall appoint committees as may be necessary in his/her judgment}

                        ^{to conduct the business of the District. He/She shall designate Chairperson of each} 

                        ^{committee appointed and have the power to fill all vacancies of any committee so} 

                        ^{appointed. Each Chairperson shall receive and record all funds for its designated} 

                        ^{Committee and shall forward all said funds to Accounts Payable, except those funds} 

                        ^{administered by the District.}

^{DISTRICT CABINET ADVISOR}

  ^{Lodge Coordinator.}

Requirements:

1. Be available to attend any required Beacon Lodge meetings, including 

  ^{District Governor’s Day.}

2. Be familiar with the operation and the relationship of the camp.

3. Have available programs for presentation to the Lions Clubs throughout

  ^{the District. Such programs and material may be obtained from Beacon Lodge.}

4. Collect and record all money received from Lions and Lioness Clubs and 

  ^{forward said funds as directed by the District Cabinet.}

5. When asked, plan a work weekend and promote attendance at it to the Clubs 

  ^{within the District.}

6. Be the liaison between the District and the Camp, and should always be 

  ^{attuned to the needs of the Camp.}

7. Make recommendations for the members of the Beacon Lodge Board of 

  ^{Directors each year so greater input might be obtained by the District.}

8. Keep the District Governor informed as to the progress of the program within 

  ^{the District.}

9. Make a report at each District Cabinet Meeting as to the standing of the

   ^{District in the program.}

Adopted 4/9/89

Policy No. 13

CALENDAR CHAIRPERSON

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties fo the District 

 ^{14-M Calendar Chairperson.}

Requirement:

1. The Calendar Chairperson will be appointed by the District Governor 

  ^{at the beginning of each Lions Year.}

2. He/She will be responsible for having the calendars printed each year 

  ^{in time to be distributed no later than the November Cabinet Meeting.}

3. The calendars shall be distributed to the Region Chairperson to be

   ^{divided among the Clubs in his/her Region and he/she will be responsible for keeping a record of them, collect from the Clubs the money and the stubs and turn them over to the Chairperson.}

4. The Chairperson shall deposit the money into an interest bearing 

  ^{account at a bank agreed to by the District Governor. He/She shall keep}

  ^{a record of the winners and make payment to them at the end of each} 

 ^month.

5. The District Governor with the approval of the District 14-M Cabinet 

 ^{Members will disburse the profit from the sail of said calendars at his/her} 

 ^discretion.

6. The chairperson will attend all meetings of the District 14-M Cabinet 

  ^{and make a report on the progress of the Program.}

Adopted 2/ /92

Policy No. 14

STATE AND INTERNATIONAL

The purpose of this policy is to set forth guidelines and more clearly define the duties of the Convention Chairman.

1. Be responsible to have or to obtain any and all information regarding 

  ^{all conventions.}

2. Publish or have published, through whatever means necessary, all 

  ^{information to the Lions and Lioness Clubs of the District, especially}

   ^{those conventions or meetings of great importance to the local Clubs.}

3. Make himself available to present a program about conventions to the 

  ^{Clubs within the District when requested.}

4. Make reports to the District Governor and the District Cabinet when 

  ^{requested and keep the District Governor informed at all times of}

   ^{important events.}

5. Be in attendance and participate in all District functions and meetings.

6. Present any questions that may arise to the Chairman or Secretary of 

  ^{Multiple District 14 or to Lions International for clarification.}

7. The Convention Chairman will be the Immediate Past District Governor.

Adopted 4/9/89

Policy No. 15

 ^{14-M DISASTER FUND CHAIRMAN}

 ^{14-M Convention Committee.}

Requirements:

1. The District Convention Committee shall consist of the Region 

  ^{Chairperson from each Region and one advisor who shall be appointed}

   ^{by the District Governor.}

2. They shall be responsible for locating a suitable place preferably within

  ^{the boundaries of the District to hold the annual District 14-M Convention} 

  ^{and District Governor’s Spring Party.}

3. The Committee will be responsible for the planning of the entire Convention

  ^{and  Spring Party including the election of the District Governor, the Vice}

  ^{District Governor, the printing of and the distribution of all tickets, credentials,} 

  ^{ballots, and arrangement for rooms for the seminars, etc.}

4. The Chairperson shall attend all meetings of the Cabinet and report on 

  ^{the progress of the Committee.}

 

Adopted 4/9/89

Policy No. 17

DISTRICT ADMINISTRATIVE TRAVEL

PURPOSE:

The purpose of this policy is to set guidelines and to define the distribution of funds to those Lions

 who must attend the State Council meetings.

REQUIREMENTS;

1. All claims for reimbursement must be filed on forms provided by the 

  ^{District. Forms will be available from the District Governor and or the} 

  ^Treasurer.

2. Payment will be allowed but not limited to, the District Governor, Vice

   ^{District Governor, and th}