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District 14-M 

Constitution & By-Laws


DISTRICT 14-M

 

OF

 

LIONS CLUBS INTERNATIONAL

 

CONSTITUTION AND BY-LAWS

 

APPROVED BY THE DISTRICT 14-M CABINET

FEBRUARY 15, 1987

 

ADOPTED AT THE PRELIMINARY CONVENTION

UNIONTOWN, PA. MAY 9, 1987

 

 

AMENDED AT THE DISTRICT 14-M CONVENTIONS

 

SOMERSET, PA. APRIL 21, 1990

UNIONTOWN, PA. APRIL 11, 1992

WASHINGTON, PA. APRIL 24, 1993

CONNELLSVILLE, PA. MARCH 24, 2001


DISTRICT 14-M

OF

LIONS CLUBS INTERNATIONAL

CONSTITUTION AND BY-LAWS

TABLE OF CONTENTS

 

Page Subject

1 Cover page, Constitution and By-laws.

2 Table of contents.

3 Article I, Definitions

3 Article II, Objectives

3 Article III, Membership

3 Article IV, District Organization

4 Section 1, Cabinet and officers

4 Section 2, District Cabinet meetings

4 Section 3, Regions and Zones

5 Section 4, District Committees

5 District Dues

6 Article VI, District Convention

6 Article VII, District Convention Fund

6 Article VIII, Amendments

6 Article IX, Interpretation and conflicts

 

BY-LAWS

 

7 Article I, Nominations and elections

7 Article II, Duties

Section 1, District Governor

8 Section 2, Vice District Governor

Section 3, District Secretary

Section 4, District Treasurer

9 Section 5, Region Chairpersons

Section 6, Zone Chairpersons

9 Article III, District Chairpersons

10 District Chairpersons

10 Article IV, Rules for Cabinet Procedure

Article V, Fiscal Year

Article VI, Amendments


ARTICLE I

DEFINITIONS

Section 1. The organization shall be know as District 14-M of Lions Clubs 

International, Multiple District 14.

Section 2. Hereafter the term International shall refer to the International

Association of Lions Clubs. The term Multiple to Multiple District 14,and the term 

District to sub District 14-M. The term Convention to the District 14-M Sub District

Convention.

ARTICLE II

OBJECTIVES

Section 1. To provide Administrative structure with which to advance the purpose 

and objectives of the International in this District.

ARTICLE III

MEMBERSHIP

Section 1. The members of this organization shall be all Lions Clubs in this District 

chartered by the International.

Section 2. The Boundary lines of this District shall be so set by the Multiple District

Council and approved by the International Board of directors.

ARTICLE IV

DISTRICT ORGANIZATION

    Section 1. Cabinet and Officers.

A. The District shall have a District Cabinet comprised of the District Governor,

the Vice District Governor, the Immediate Past District Governor, the Past District

Governors, the Region Chairpersons, the Zone Chairpersons, the Cabinet Secretary, 

the Cabinet Treasurer, the committee Chairpersons and the co-Chairpersons. The voting 

members of the cabinet shall be the Vice District Governor, the Immediate Past District 

Governor, the Region and Zone Chairpersons, the Cabinet Secretary, and the Cabinet 

Treasurer. The District Governor shall vote only in the case of a tie vote.

 

B. The District Governor and the Vice District Governor shall be elected at the annual

convention of the District. The District Governor alone shall, by the time he/she takes 

office, appoint a Cabinet Secretary, a Cabinet Treasurer, one Region Chairperson for

each Region, and one Zone Chairperson for each Region and Zone in the District.

 

C. Any vacancy in a District office, except that of the District Governorand the Vice 

District Governor, shall be filled by the District Governor the incomplete term thereof. 

Any vacancy in the office of District Governor and Vice District Governor shall be filled 

in accordance with the provisions set forth in the Constitution and By-laws of Lions 

International, Multiple District 14 and Sub District 14-M.

 

D. If any Region or Zone Chairperson shall cease to be a member of a Lions Club, or

cease to reside within the Region or Zone of which he/she was appointed, His/Her term

of office shall cease and the District Governor shall appoint a successor to fill said offices.

 

E. No salary shall be paid to any officer in the District.

    Section 2. District Cabinet Meetings.

A. Regular. Regular meetings of the cabinet shall be held in each quarter of the fiscal

year, with the first to be held within sixty (60) days following the adjournment of the

 International Convention. At least ten (10) days written notice of a regular meeting shall

be given to each member of the cabinet.

B. Special. Special meetings of the Cabinet may be called by the District Governor at 

His/Her discretion and shall be called upon requests made to the District Governor or the 

Cabinet Secretary by a majority of the members of the Cabinet. No fewer than five (5) nor 

more than ten (10) days written or telephone notice of special meetings, setting forth the 

purpose thereof and a date and place determined by the District Governor shall be given

to each member by the Cabinet Secretary.

C. Quorum and Vote. The attendance of a majority of the voting members of the 

Cabinet shall constitute a quorum for any meeting thereof. The District Governor alone 

shall vote only in the case of a tie vote.

    Section 3. Regions and Zones

A. The District shall be divided by the District Governor into regions of  no more than

sixteen (16) and no less than ten (10) Lions Clubs. Each of the Regions shall be divided

by the District Governor into Zones of  no more than eight (8) and no less than four (4) 

Lions Clubs. All Regions and Zones shall be subject to change by the District Governor

as he/she shall deem necessary to the best interest of the International.

 

B. Region Meetings. At least one (1) meeting of all Clubs in a Region, with the Region 

Chairperson presiding, shall be held during the fiscal year. Said meeting shall be held no

earlier than September 15th, and not later than March 15th, of each fiscal year.

    Section 4. District Committees

A. District Governor’s Advisory Committee. In each Zone, the Zone 

Chairperson and the President and Secretary of the Clubs in the  Zone shall be members of the 

District Governor’s Advisory Committee, with the Zone Chairperson presiding. Meetings of this 

committee shall be held at a time and place called by the Zone Chairperson.

B. Honorary Committee. The District Governor may appoint a District Governor’s 

Honorary Committee, composed of Past International Officers who are members in good standing 

of a Lions Club within the District. It will act under the direction of the District Governor in the 

promotion of harmony throughout the District. This Committee shall meet at least ten (10) days 

prior to each Cabinet meeting at a time and place to be determined by the Chairperson. It shall act 

only as requested by the District Governor.

ARTICLE V

DISTRICT DUES

Section 1. To provide revenue to defray the non convention expenses of the District, an

 annual administrative per capita tax shall be levied upon each member of a Lions Club within the 

District.  Said levy shall so be paid to the Cabinet Secretary by each Club. Said per 

capita shall be disbursed only upon approval of the District Cabinet. Per capita tax shall be paid 

by October 31st and March 1st of each year. The Cabinet Secretary shall forward statements to each

Lions Club within the District at least sixty (60) days prior to the due date.

Dues per member shall be ---- $.50 Semi annually

District Convention Fund ---- $.25 Semi annually

Section 2. Expenses of the District Governor in connection with his/her attending the

International Convention shall be considered a District administrative expense. Reimbursement for 

said expense shall be the same as outlined in the International Rules of Audit.

Section 3. The District Governor and his/her Cabinet shall not incur obligation in any

fiscal year which will effect an unbalanced budget or a deficit in said fiscal year.

Section 4. The Cabinet Secretary and Treasurer shall be bonded in such amount and 

with such surety company as shall be approved by the District Cabinet. The cost of same shall be

an administrative expense.

Section 5. The District Governor shall cause the District Secretary to keep an accurate 

record of all monies received by the District and all monies paid out by the District. At the end of 

his/her term an Auditing Committee shall be appointed to audit the District books. A copy sent to

 the succeeding District Governor and a copy to the Cabinet Secretary. Such audit shall be completed 

by July 31st of each fiscal year.

ARTICLE VI

DISTRICT CONVENTION

Section 1. An annual Convention of the District shall be held in each year prior to the Multiple 

Convention and at least thirty (30) days prior to the International Convention at a date, place, and 

time upon the recommendation of the District Convention Committee. All the recommendations for

said Convention shall be approved or disapproved by the Cabinet.

Section 2. The annual Convention Committee shall be appointed by the District Governor to 

manage, record and conduct the business of the Convention. Said Committee members shall be

 Lions in good standing in the District.

Section 3. A convention Sergeant at Arms and an Assistant shall be appointed by the District Governor.

Section 4. The attendance in person of a majority of the Delegates registered at a Convention shall 

constitute a quorum at any session.

Section 5. Within sixty (60) days after the close of the Convention an official report of the

proceedings shall be mailed to the International, the Multiple Secretary and to each Club in the

District by the Cabinet Secretary.

ARTICLE VII

DISTRICT CONVENTION FUND

Section 1. In any fiscal year, any balance remaining in the Convention Fund after a true and 

accurate accounting of actual Convention expenses are satisfied, then and only then, any balance 

remaining in said fund may become available to help defray the cost of the Spring Party in relation 

to expenses incurred by an International speaker, etc. Following said event, any funds remaining will

be forwarded to the succeeding administration as Convention fund money and remain in said fund 

and become a part of the District Treasurer’s financial report at all Cabinet Meetings.

ARTICLE VIII

AMENDMENTS

Section 1. This Constitution may be amended only at a District Convention by resolution reported

by the Convention Committee on Constitution and By-laws and adopted by the affirmative vote of 

two-thirds of the votes cast.

Section 2. No amendment shall be reported or voted upon unless the same shall have been furnished 

in writing to each Club no less than thirty (30) days prior to the convening of the Convention with

notice that the same will be vote upon at said Convention.

Section 3. Each amendment shall take effect at the close of the Convention which adopted unless 

otherwise specified in the amendment.

ARTICLE IX

INTERPRETATION AND CONFLICTS

Section 1. Interpretation: This Constitution as well as any Amendments to the same are subordinate

to and yield any conflict to the Multiple District and/or Lions International Constitution.


BY-LAWS

ARTICLE I

NOMINATIONS AND ELECTIONS

SECTION 1.   A Candidate for the office of District Governor shall:                                        

                   A. Be an active member in good standing of a Chartered Lions Club in good standing  

                  in his/her Single or Sub-District.

              B. Secure the endorsement of his/her Club or a majority of the Clubs in his/her

                        Single or Sub-District.

               C. Currently be serving as the Vice District Governor within the District from 

                        which he/she is to be elected.

  

                        election as the District Governor, or in the vacancy in the position of 

                       Vice District Governor exists at the time of the District Convention, any Club 

                      Member who fulfills the qualifications for the office of Vice District Governor 

                       as set forth in Article VII, Section 9 (A) (2) of the International Constitution

                      and By-Laws and who is currently serving or who has served one (1) year 

                       as a member of the District Cabinet, shall fulfill the requirements of Subsection (C) of this Section.

SECTION 2. Elections shall be held at the Annual Convention.                            

                          A. The Candidate receiving the largest number of votes shall be declared the winner.

                          B. Voting will be by delegate structure based on each Club in good standing (shown 

                             by the records of the International office on the first day of the month last 

                              preceding the month during which the Convention is held) who shall be entitled 

                              to one (1) vote for every ten (10) members or a majority thereof. Past District 

                              Governors shall have full voting privileges without affecting delegate quota.

                          C. In the event of a vacancy in the office of District Governor, the same shall be filled 

                              in accordance with the provisions of the International Constitution and By-laws. 

                              Said provisions are set forth in Article VII, Section (9), Sub Sections (3) and (4) of 

                              the International Constitution and By-Laws.

ARTICLE II

DUTIES

SECTION 1. DISTRICT GOVERNOR: The District Governor shall act under the general

 supervision of the International Board of Directors as the representative of Lions Clubs International 

in this District and shall have general supervision over all Lions Clubs therein. In additions, he/she 

shall:

A. Further the purposes and objectives of Lions Clubs International

B. Supervise the organization of new Lions Clubs

C. Promote cordial relations among the chartered Lions Clubs

D. Preside over all Cabinet, Convention, and other District meetings.

E. Visit each Club at least one (1) time during his/her term in office.

F. Exercise such supervision and authority over Cabinet Officers and

    District Committee appointees as provided in this Constitution and

    By-Laws.

G. Submit a current itemized statement of total District receipts and 

    expenditures to the District Cabinet at each Cabinet meeting.

H. Submit other such reports and perform such other duties 

     as may be required by the International Board of Directors.

    

     emblem

K. Perform such other functions and acts as shall be required

      of him/her by the International Board of Directors through the 

     District Governor’s    Manual and other directives.

SECTION 2. VICE DISTRICT GOVERNOR: The Vice District Governor, subject to 

the supervision and direction of the District Governor, shall be the chief administrative assistant to 

the District Governor. His/Her specific responsibilities shall be to:

A. Further the objects and purposes of the Association.

B. Familiarize him/herself with the duties of the District Governor so 

    in the event of a vacancy in the office of District Governor, he/she 

    will be better prepared to assume the duties and responsibilities of 

    said office.

C. Perform such Administrative duties as may be assigned to him/her 

    by the District Governor.

D. Perform such other functions and acts as may be required of him/her 

    by the International Board of Directors through the Vice District 

   Governor’s Manual and other directives.

E. A candidate for the office of Vice District Governor shall:

1. Be an active member in good standing of a Chartered

    Lions Club in good standing in his/her District.

2. Secure the endorsement of his/her Club or a majority

    of the Clubs in his/her Single or Sub-District.

3. Have served or will have served at the time he/she 

   takes office as Vice District Governor: as President of

   a Lions Club for a full term or a major portion thereof, 

   as a member of the Board of Directors of a Lions Club 

   for no less than two (2) additional years, and as a 

  Zone Chairperson, or Region Chairperson, or Cabinet 

   Secretary, and/or Treasurer for a full term or major 

  portion thereof. With none of the above being 

  accomplished concurrently.

SECTION 3. CABINET SECRETARY: Under the supervision of the District Governor

 the Cabinet Secretary shall:

A. Keep an accurate record of the proceedings of all meetings of the 

     Cabinet, and  within thirty (30) days following each meeting, 

     forward copies of the same to the Region and Zone Chairpersons, 

    the Cabinet Treasurer, and all Past District Governors, and

     to the Office of Lions International.

B. The office expenses of the Cabinet Secretary shall be made a part of

     the District Governor’s annual budget presented to and approved 

     by the District Cabinet.    

C. Assist the District Governor and the Cabinet in conducting the 

    business of the  District and perform such other duties as 

     are specified or implied in the Constitution and By-Laws 

     or as may be assigned to him/her from time to time by the

    District Governor or Cabinet.

D. Be responsible for the ordering of flowers or placing of memorials 

    for deceased Lions in the District Cabinet (Voting members only), 

    Past District Governors, Cabinet Committee Chairpersons and 

    their spouses.

SECTION 4. CABINET TREASURER: Under the supervision of the District Governor 

                                the Cabinet Treasurer shall:

A. Collect and receipt for all funds from members and Clubs in the 

    District, deposit the same in such bank or banks as the

     District Cabinet shall determine and disperse the same by

     order of the Cabinet.

B. Keep accurate books and records of accounts and permit inspection 

   of same by the District Governor and all voting members of 

    the Cabinet.

C. Furnish any property, books and records as requested by the 

     Auditing Committee appointed by the District Governor.

SECTION 5. REGION CHAIRPERSONS: Under the direction of the District Governor 

                                                                                                    shall:

A. Attend all regular and special meetings of the District Cabinet.

B. Assist the District Governor in promoting Lionism in his/her Region

   by performing such duties as may be delegated to him/her by the

   District Governor.

C. Recommend qualified Lions from his/her Region for appointment 

    as Zone Chairpersons.

D. Endeavor to have every Club in his/her Region operating under a

     duly adopted Constitution and By-Laws.

E. Promote representation at International, Multiple and District 

    Conventions by at least the full quota of delegates they are entitled to.

F. Assist the Zone Chairperson in his/her Region in the performance 

    of their duties and cooperate with them in arranging and holding 

    their District Governor’s Advisory Meetings.

G. Hold at least one (1) Region meeting per year during his/her tenure

     in office.

In the event the Region Chairperson for any reason, cannot or does not in the 

judgment of the District Governor, perform the duties of their office, or if the office

 is for any reason vacated, the District Governor shall appoint a successor to serve

 for the unexpired term.

Under the District Governor and the Region 

 

                                                                                            Chairperson shall:

A. Make a report of each District Governor’s Advisory Committee

     and send copies within five (5) days thereafter to Lions International, 

     the Region Chairperson and the District Governor.                  

B. Endeavor to have every Club operating under a duly adopted 

     Constitution and By-Laws.

C. Arrange for regularly scheduled Zone meetings and notify the 

    Region Chairperson of such meetings.

D. Encourage inter Club visits and social events.

E. Submit a proper report to the District Governor indicating which 

   Club Presidents in his/her Zone meet the eligibility criteria to earn

   the coveted 100% President’s Award.

F. Conduct at least three (3) Zone meetings during the year in the

    months specified.

G. Promote representation at all International, Multiple and District 

     Conventions by at least the full quota of delegates to which each 

     Club is entitled.

In the event the Zone Chairperson for any reason, cannot or does not in the judgment 

of the District Governor, perform the duties of their office, or if the office is for any

 reason vacated, the District Governor shall appoint a successor to serve for the

 unexpired term.

ARTICLE III

DISTRICT COMMITTEE CHAIRPERSONS

SECTION 1. The District Governor shall appoint committees as may be necessary in his/her judgment

                        to conduct the business of the District. He/She shall designate Chairperson of each 

                        committee appointed and have the power to fill all vacancies of any committee so 

                        appointed. Each Chairperson shall receive and record all funds for its designated 

                        Committee and shall forward all said funds to Accounts Payable, except those funds 

                        administered by the District.

SECTION 2: Only District Committees holding District funds may invest its funds in interest 

                        bearing accounts.

SECTION 3: All District Committees holding District funds, including all incorporated Committees 

                       shall make financial reports at each District Cabinet meeting and furnish an audit report

                       at the close of each fiscal year.

SECTION 4. The District Governor shall have the prerogative to remove any District Chairperson,

                        who in his/her opinion, is unable or cannot or is not fulfilling the requirements of the

                         Committee obligation.

ARTICLE IV

RULES FOR CABINET PROCEDURE

SECTION 1: Robert’s Rules of Order shall govern all parliamentary procedure except otherwise

                       provided in the Rules of Procedure adopted by the Cabinet.

SECTION 2: The Cabinet Parliamentarian will rule on as prescribed on Cabinet meetings or rules

                        of order.

ARTICLE V

FISCAL YEAR

SECTION 1: The fiscal year of this District shall be from July 1 to June 30 inclusive of each year.

ARTICLE VI

AMENDMENTS

SECTION 1: These By-Laws may be amended only at a District Convention by a resolution reported

                        by the Convention Committee on Constitution and By-Laws and adopted by a vote of

                        two thirds (2/3) of the votes cast.

SECTION 2: No amendment shall be so reported or voted on unless the same shall have been

                        furnished in writing to each Club no less than thirty (30) days prior to the convening of

                        the Convention with notice that the same will be voted upon at said Convention.

SECTION 3: Each amendment shall take effect at the close of the Convention at which adopted,

                        unless otherwise specified in the amendment.

End


 

DISTRICT 14-M

 

OF

 

LIONS CLUBS INTERNATIONAL

 

 

 

 

POLICY MANUAL

 

 

ADOPTED APRIL 9, 1989

 

EFFECTIVE JULY 1, 1989

 

REPRINTED NOVEMBER 2000

POLICY MANUAL

TABLE OF CONTENTS

 

1. Policy Committee

2. District Governor

3. Vice District Governor

4. District Governor Elect

5. Cabinet Members

6. District Secretary

7. District Treasurer

8. Region Chairpersons

9. Zone Chairpersons

10. Cabinet Advisor

11. Parliamentarian

12. Beacon Lodge Coordinator

13. Calendar Chairperson

14. Convention Chairperson, State and International

15. Disaster Fund Chairperson

16. District Convention Committee

17. District Administrative Travel

18. Dress Code

19. Drug Awareness Chairperson

20. Extension Chairperson

21. Habitat for Humanity Chairperson

22. Hearing Program Chaiperson

23. Honorary Committee

24. International Understanding

25. Leader Dog Chairperson

26. Leadership Development Chairperson

27. Leo Clubs Chairperson

28. LCIF Chairperson

29. Lioness Clubs Coordinator

30. Lions of PA Foundation Chairperson

31. Lions Quest Chairperson

32. Long Range Committee

33. Melvin Jones Fellowships

34. Membership, Retention and Development

35. Newsletter/Newspaper Chairperson

36. Orientation Chairperson

37. Past Partners in Service Chairperson

38. Peace Poster Contest Chairperson

39. Pin Chairperson

40. Public Relations, Lions Information

41. Puppy Dog Chairperson

42. Reserve Fund Committee

43. Sight First Chairperson

44. White Cane Day Chairperson

45. Youth Exchange Chairperson

46. Youth Outreach Chairperson

 

Policy No. 1

POLICY COMMITTEE

PURPOSE:

The purpose of this policy is to set forth guidelines and to clearly define the requirements and

duties of this committee.

General:

1. It shall be the responsibility of this committee to set forth in easy

  readable language the policy, procedures, and responsibilities for

each Chairperson and or Committee within the District.

2. It is understood that all policies in this manual must conform with the

                           Constitution and By-Laws of the International Association, Multiple

                            District and Sub District 14-M.

3. This committee shall consist of three (3) Lions in good standing from

 within the District.  

 Beginning in the Lions year 2001-2002 the members shall serve on a

rotation basis with the District Governor appointing one member each year.

4. Any suggested changes to this manual must be submitted to this 

committee at least thirty (30) days prior to a regularly scheduled meeting

 of the Cabinet. It shall be the responsibility of this committee to draft 

such suggested changes or additions and forward copies to each voting

 member of the Cabinet at least fifteen (15) days prior to said meeting, 

where they will be read and acted upon.

     Duties:

1. It shall be the duty of this committee to keep this manual accurate and 

   current.

2. Be certain each voting member of the Cabinet has an up to date copy, 

   and a copy to the Advisor and Parliamentarian.

3. Attend all meetings of the Cabinet and be prepared to make reports on

  any changes, or to answer any questions that may arise.

Adopted April 9, 1989

Amended June 6, 2000

 

Policy No 2

DISTRICT GOVERNOR

PURPOSE:

The purpose of this policy is to set forth guidelines and to assist the District Governor in the 

administration of the activities as the chairperson of the District Cabinet.

General:

1. The primary function of the District Governor is to coordinate the 

    promotion of leadership and harmony among the members of the 

    Cabinet and all the Clubs in the District. To conduct the affairs and 

   business of District 14-M in accordance with the Constitution and 

  By-Laws of the International Association of Lions Clubs District 14 

  and Sub District 14-M.

2. The District Governor shall issue the call for all meetings of the Cabinet

   through the Office of Secretary, and other appropriate District officers.

3. Through the efforts of the Secretary, he/she shall prepare an agenda for

  each meeting and forward a copy to all members of the Cabinet.

4. He/She shall conduct a preliminary meeting of the voting members of 

  the Cabinet at such time and place as is appropriate prior to the regular 

  meeting.

5. He/She shall preside at all meetings of the Cabinet and other functions

   of the District. If for some unavoidable reason the District Governor is 

   unavailable he/she shall designate the proper person to that duty.

6. The District Governor shall as much as feasibly possible act as 

  coordinator of all appointed committees.

7. The District Governor shall work in harmony with the Secretary and 

  Treasurer and shall be fully aware of the amount of work necessary in 

  these offices.

8. He/She shall be fully knowledgeable of all appointed committees and 

  the duties performed by them.

9. He/She shall maintain a close relationship with all members of the

   Cabinet and keep them aware of the happenings of Lionism within the

   International, District 14 and Sub District 14-M.

10. He/She may from time to time be required to report to the State and 

   International offices relative to the affairs of Clubs within the District.

11. Should the District Governor need assistance in decision making, 

   he/she should seek advice from the District Honorary Committee.

Policy 2A

QUALIFICATIONS:

In accordance with the International Constitution and By-Laws, article IV Section 7, a candidate for the

 office of District Governor, shall:

1. Be an active member in good standing of a chartered Club in good

   standing in his/her Sub District.

2. Secure the endorsement of his/her Club, or the majority of the Clubs

   within his/her Sub District.

3. Currently be serving as the Vice District Governor within the District 

 from which he/she is to be elected.

4. Only in the event the current Vice District Governor does not stand for 

 election as the District Governor, or if a vacancy in the office of Vice 

 District Governor exists at time of the District Convention, any member 

 that fulfills the qualifications for the office of Vice District Governor as 

 set forth in Article VII section 9(A) (2) of the International Constitution, 

 amended 7/3/98, and is currently serving or has served (1) one additional

 year as a member of the District Cabinet shall fulfill the requirements.

Policy No. 3

VICE DISTRICT GOVERNOR

PURPOSE:

The purpose of this policy is to set forth guidelines pertaining to the office of Vice District Governor 

and to define the duties of said office.

GENERAL:

1. The primary function of the Vice District Governor is to assist the 

  District Governor in promoting programs, Leadership and harmony within 

  the Clubs and members of the District. He/She at all times will be under

  the supervision of the District Governor.

2. Preside at all functions of the District when the District Governor is 

  unable or when requested to do so.

3. Be fully aware of all appointed committees and the duties performed by

   them. He/She shall be responsible for coordinating all committee reports 

  at each meeting of the Cabinet and impress to all Chairpersons of the 

 importance of their report.

4. Assist the District Governor in preparing the Annual Budget.

5. Be in charge of protocol at all District functions.

QUALIFICATIONS:

In accordance with the International Constitution and By-Laws, Article VII, section 9, Sub Section 2 

effective 7/3/98, a candidate for the office of Vice District Governor shall:

1. Be an active member in good standing of a duly chartered Lions Club 

  in good standing in Sub District 14-M.

2. Secure the endorsement of his/her Club, or a majority of the Clubs 

  within the District.

3. Have served by the time he/she assumes office, the following.

A. As President of a Lions Club for a full term or a major

   portion thereof, and as a member of the Club’s Board of 

   Directors for two (2) additional years.

B. As a Region or Zone Chairperson, or as a Cabinet 

   Secretary or Treasurer for a full term or major portion 

  thereof. With none of the aforementioned being 

  accomplished concurrently.

C. Shall have his/her name placed in nomination no later 

  than one week, seven (7) days prior to the District elections, 

  preferably sooner.

Adopted 8/16/92

Amended 4/17/97

                             Amended 11/29/01

Policy No. 4

 

DISTRICT GOVERNOR ELECT

PURPOSE:

The purpose of this policy is to set forth guidelines for the District Governor Elect, during the period 

between his/her election and the beginning of the Lions Year in which he/she will serve as the District

 Governor.

GENERAL:

1. Shall have attended as Vice District Governor the seminars held at the 

  February State Council Meeting.

2. Attend the training sessions at the Multiple District Convention.

3. Attend the District Governor Elect Banquet, if held, at the Multiple

   Convention.

4. Provide a District 14-M Hospitality Room, “optional” at the Multiple 

  Convention.

5. Attend the District Governor’s Training Sessions at the International 

  Convention, or wherever said session are held.

6. Shall have completed a budge for his/her year as District Governor, 

  to be presented for adoption at the first meeting of the Cabinet, 

  (Reorganization). Suggested budget guidelines are included in this 

  manual.

7. Have his/her Officers, Chairpersons and Committees selected and a 

  Directory printed and ready for distribution by the first Cabinet Meeting.

8. Have all manuals, pins and necessary materials needed to be presented

   to the various officers.

 

Adopted 7/17/94

 

ADDENDUM TO POLICIES 3 & 4

 

DISTRICT FINANCES

 

VICE DISTRICT GOVERNOR

1. Attending Zone, Region and District Meetings

No Compensation

2. Attending Vice District Governors Orientation at Beacon Lodge

No Compensation

3. Attending Leadership Development Seminar at State Council Meeting

No Compensation

4. Attending State Council Meetings, when required.

District Administrative Policy

DISTRICT GOVERNOR ELECT

 

1. Attending DGE. Training Seminar at State Convention

District Administrative Policy

2. Attending DGE. Banquet at State Convention

District Administrative Travel Policy

3. Lions International Training Sessions.

Reimbursed by Lions International

The District Governor Elect shall receive from the District Governor:

1. 25 District Pins

2. 25 District Directories

3. $1000.00 from the District Administrative Account prior to his/her term as District Governor for 

  advance expenses, ie. Personal pin, business cards, pre year printing, postage etc.

Policy 4-B

 

BUDGET GUIDELINES

The following are suggested to aid the District Governor Elect in setting up his/her Budget. 

The numbers are based on a membership of 1550 members.

ESTIMATED INCOME

>From previous administration, as per policy No. 42 $ 1000.00

>From Pa. State Council, @ $2.00per member $ 3100.00

>From District Per Capita Tax, @ $1.00 per member $ 1550.00

>From Reserve Fund, @ $$1.00 per member $ 1550.00

>From Lions International for printing, postage, & stenographic expenses $ 1500.00

@ $125.00 per month

>From District Per Capita (Convention Fund) @ .50 per member $ 775.00

50/50 5 @ $40.00 $ 200.00

>From calendar sales (if all are sold) $12500.00

Total estimated income $20400.00

 

NORMAL YEARLY EXPENSES

Printing and postage $ 2500.00

District Administrative Travel, Policy No. 17 $ 2000.00

District Governor, International Convention, or USA/Canada Forum $ 600.00

VDG. USA/Canada Forum $ 600.00

Extension $ 400.00

Treasurers Bond $ 200.00

Secretary & Treasurer to State Convention $ 400.00

VDG. Hospitality Room, State Convention $ 500.00

Awards and Gifts $ 1400.00

Miscellaneous $ 600.00

District Governor Elect $ 1000.00

To the ensuing administration, Policy No. 42 $ 1000.00

Total estimated yearly expenses $10800.00

Note: The balance of the Calendar Fund shall be used only at the direction of the District Cabinet.

Note: Funds received for Convention expenses shall be kept separate from administration funds and

 used only for their intended use as per the Constitution and By-Laws.

 

Policy No. 5

DISTRICT 14-M Cabinet Members

Purpose

The purpose of this policy is to more clearly describe the authority directed to the voting members of 

the Sub-district 14-M Cabinet in administering the affairs of the Lions of this Sub-District.

1. The District 14-M Cabinet shall be the governing body for all Lions of 

    this Sub-District.

2. The District Cabinet will consist of the District Governor, the Lieutenant

   Governor, the Immediate Past District Governor, the Past District 

   Governors, the Region Chairman, the Zone Chairman, the Cabinet 

   Secretary, the Cabinet Treasurer, the District Committee Chairmen, and 

   their Co-Chairman.

3. The voting members of the District Cabinet shall be the Lieutenant 

   Governor, the Regional Chairman, the Zone Chairman, the Cabinet

    Secretary, the Cabinet Treasurer, and the Immediate Past District

   Governor. The District Governor alone shall have a vote only in case

   of a tie.

4. All members of the Cabinet are expected to be in attendance at the

   five regularly scheduled Cabinet Meetings, plus any Special Meeting 

  called by the District Governor.

5. The members of the Cabinet when attending any Cabinet Meeting will

   not be reimbursed for travel or meals.

 

Adopted April 9, 1989

Revision Adopted August 16, 1992

Policy No. 6

DISTRICT SECRETARY

Purpose:

The primary purpose of having a District Cabinet Secretary is to direct and coordinate the administrative 

services at the Sub-District level by carrying out directives issued by the District Governor and his Cabinet

 required by the Constitution and By-Laws.

Requirements:

1. Attend all Cabinet meetings, both preliminary and regular and other 

  planned Sub-district functions.

2. Keep accurate minutes of all Cabinet Meetings and forward a copy to

   all Cabinet members and other State and International officers as required 

  by the Constitution and By-Laws.

3. Keep an accurate record of attendance of all Sub-District Officers and 

  Committee Chairmen

4. Location and organization of all Sub-District 14-M records and property.

5. Assist the District Governor in scheduling District Cabinet Meetings in 

  cooperation with the Regional Chairmen.

6. In cooperation with the District Governor, prepare an agenda for all 

  Sub-District functions.

7. Assist the District Governor in preparing the annual report.

8. Render assistance to the District Governor as a consultant on matters 

  such as publicity, promotion, planning, protocol, etc. when requested.

9. Send a dues notice to each Club in the District semi-annually for the 

  collection of their District Dues and Convention Assessment prior to 

  October 1st and March 1st.

Adopted 4/9/89

 

Policy NO. 7

DISTRICT TREASURER

PURPOSE:

The primary purpose of the Treasurer is to design and maintain a sound financial structure of all funds

 received and distributed.

REQUIREMENT:

1. Collect all funds due the District and deposit the same in an accredited

  banking institution approved by the District Cabinet.

2. There shall be no distribution of District funds except by proper check

   with no less than two pre-approved signatures and only on approval of

   the Cabinet.

3. Have a financial report ready to present at each meeting of the District

   Cabinet.

4. Assist the District Governor and the Secretary in preparing the annual 

  budget, and see that the Cabinet operates within such Budget.

5. Read all bills presented the District and make payment for same only 

  after Cabinet approval, except recurring monthly bills such as Postage, 

printing, etc.

6. The Treasurer and the co-signer shall be bonded for that amount agreed

  on by voting members of the Cabinet.

7. Make deposits in accounts that will earn as much interest as possible.

8. Make recommendations for improving the control of expenditures of the 

  District funds.

9. Work closely with the Treasurers of District programs, such as Disaster

   Fund, We Serve, Inc., Puppy Dog, LCIF, Hearing, etc.

Adopted 4/9/89

 

Policy No. 8

REGIONAL CHAIRMAN

Purpose:

The purpose of this policy is to set forth guidelines and more clearly define the qualifications, 

requirements, and duties of the Regional Chairman.

Qualifications:

1. Regional Chairman must be an active member of a Lions Club in good 

  standing within the Region.

2. Served as a Lions Club President or Secretary for al leas one full term, 

  or the major portion thereof or served 3 years on the Board of Directors.

Requirements:

1. Must be able to work closely with the District Governor and keep the 

  Governor informed of the happenings within the Region.

2. Accompany the District Governor when making official visits to the

   Clubs within the Region.

3. Attend all Sub-District Cabinet meetings and make reports on Club 

  activities and functions within the Region.

4. Host a Sub-District Cabinet meeting once during the year, making all 

  arrangement, including entertainment for the guests.

5. Organize and promote a Regional Meeting during the year as required 

  by the Sub-District 14-M Constitution and By-Laws.

6. Assist as a member of the District Governor’s Spring Party Committee.

7. Assist the District Committee Chairmen within the Region.

8. Serve on the various State Convention Committees when requested by 

  the District Governor.

9. Install new club members and officers when requested.

Expectations:

1. Regional Chairman in turn with the other Regional Chairman within 

  the District is expected to serve as the District Governor.

Adopted 4/9/89

 

Policy No. 9

ZONE CHAIRMAN

Purpose:

The purpose of this policy is to set forth the guidelines and to more clearly define the qualifications, 

  requirements, and duties of the Zone Chairman.

Qualifications:

1. Zone Chairmen must be an active member of a Lions Club in good 

  standing within the Zone.

2. Served as a Lions Club President or Secretary for at least one full term 

  or the major portion thereof or served on the Board of Directors for 3

   years.

Requirements:

1. Attend all District Cabinet an Regional meetings when called.

2. Conduct at least three Zone meetings of the Clubs within the Zone 

  each year with reports forwarded to the proper offices on the forms

   provided by Lions International.

3. Accompany the District Governor and the Regional Chairman on all 

  Club visits within the Zone.

4. Serve on any District Committee when requested by the District Governor.

5. Relate all correspondence from the District Governor and the Regional 

  Chairman to all Clubs within the Zone.

6. Attend club meetings to verify the Club’s operation and procedures.

7. Encourage Club participation in all Region, District, Sub-District, and 

  International Meetings and Conventions.

8. Keep the Regional Chairman and the District Governor aware of any

   problems with or within the Clubs in the Zone. Present only those 

  situations which are necessary.

9. Arrange for the exchange of information and programs between the

   clubs within the Zone.

10. Keep records of the Clubs in regard to activities, attendance, donations, 

  and other important information from the M & A Reports.

11. Install new members and officers when requested.

12. The Zone Chairperson in conjunction with the Region Chairperson

   shall hold at least one membership and retention meeting with the Clubs

   in his/her Zone.

EXPECTATIONS:

1. Zone Chairpersons, when requested by the District Governor are 

expected to move to the position of Region Chairperson when a vacancy

 occurs in their respective Regions.

Adopted 4/9/89

 

Policy No. 10

DISTRICT CABINET ADVISOR

Purpose:

The purpose of this policy is to set forth guidelines and define the duties of the District Cabinet  Advisor.

Requirements:

1 Assist and advise the District Governor and the Cabinet 

  in the administration of their duties and the affairs of the 

  Lions of the District.

2 Have knowledge of the Constitution and By-Laws and 

  Lions International, the State and Sub-District 14-M.

Adopted 4/9/89

 

Policy No. 11

District 14-M Parliamentarian

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District

 Parliamentarian.

Requirements:

1. Assist the District Governor and the Cabinet in carrying out their duties

2. Be present at all Cabinet Meetings to assure the correct procedures and 

  protocol are being carried out.

3. Have knowledge of the International, State and District Policy.

4. When a question arises and no answer can be readily available, be able to

   quote procedure from the Robert’s Rules of Order.

Adopted 4/9/89

 

Policy No. 12

Beacon Lodge Coordinator

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the Beacon

  Lodge Coordinator.

Requirements:

1. Be available to attend any required Beacon Lodge meetings, including 

  District Governor’s Day.

2. Be familiar with the operation and the relationship of the camp.

3. Have available programs for presentation to the Lions Clubs throughout

  the District. Such programs and material may be obtained from Beacon Lodge.

4. Collect and record all money received from Lions and Lioness Clubs and 

  forward said funds as directed by the District Cabinet.

5. When asked, plan a work weekend and promote attendance at it to the Clubs 

  within the District.

6. Be the liaison between the District and the Camp, and should always be 

  attuned to the needs of the Camp.

7. Make recommendations for the members of the Beacon Lodge Board of 

  Directors each year so greater input might be obtained by the District.

8. Keep the District Governor informed as to the progress of the program within 

  the District.

9. Make a report at each District Cabinet Meeting as to the standing of the

   District in the program.

Adopted 4/9/89

 

Policy No. 13

CALENDAR CHAIRPERSON

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties fo the District 

 14-M Calendar Chairperson.

Requirement:

1. The Calendar Chairperson will be appointed by the District Governor 

  at the beginning of each Lions Year.

2. He/She will be responsible for having the calendars printed each year 

  in time to be distributed no later than the November Cabinet Meeting.

3. The calendars shall be distributed to the Region Chairperson to be

   divided among the Clubs in his/her Region and he/she will be responsible for keeping a record of them, collect from the Clubs the money and the stubs and turn them over to the Chairperson.

4. The Chairperson shall deposit the money into an interest bearing 

  account at a bank agreed to by the District Governor. He/She shall keep

  a record of the winners and make payment to them at the end of each 

 month.

5. The District Governor with the approval of the District 14-M Cabinet 

 Members will disburse the profit from the sail of said calendars at his/her 

 discretion.

6. The chairperson will attend all meetings of the District 14-M Cabinet 

  and make a report on the progress of the Program.

Adopted 2/ /92

 

Policy No. 14

Convention Chairman

STATE AND INTERNATIONAL

Purpose:

The purpose of this policy is to set forth guidelines and more clearly define the duties of the Convention Chairman.

Requirements:

1. Be responsible to have or to obtain any and all information regarding 

  all conventions.

2. Publish or have published, through whatever means necessary, all 

  information to the Lions and Lioness Clubs of the District, especially

   those conventions or meetings of great importance to the local Clubs.

3. Make himself available to present a program about conventions to the 

  Clubs within the District when requested.

4. Make reports to the District Governor and the District Cabinet when 

  requested and keep the District Governor informed at all times of

   important events.

5. Be in attendance and participate in all District functions and meetings.

6. Present any questions that may arise to the Chairman or Secretary of 

  Multiple District 14 or to Lions International for clarification.

7. The Convention Chairman will be the Immediate Past District Governor.

Adopted 4/9/89

 

Policy No. 15

 14-M DISASTER FUND CHAIRMAN

Purpose: The purpose of this policy is to set forth guidelines and more clearly define the duties of the

 District 14-M Disaster Fund Committee.

General:

1. The Purpose of this Committee is to assist the Lions and Lioness Clubs 

  within the District so they may aid and assist needy persons within their

  community.

2. It is not a replacement of the local Club’s responsibility, but rather an 

  addition to it.

3. Guidelines for the Committee will be established bay the District Cabinet 

  and revised from time to time by the Committee with the approval of the 

  District Cabinet.

Requirements:

1. The 14-M Disaster Fund Committee shall be composed of the District

   Governor and the two (2) Immediate Past District Governors.

2. The Chairman, appointed annually by the District Governor is a 

  non-voting member of the Committee.

3. The Chairman will receive all donations from Lions and Lioness Clubs 

  or individuals and keep true record of them.

4. The Chairman shall acknowledge all contributions to the Clubs or 

  individuals.

5. The Chairman shall receive all requests for assistance on the proper forms

   supplied by the Committee and obtain all answers to possible questions 

  of doubt. All requests for assistance must come from a Lions or Lioness

   Club within the District only.

6. The Chairman shall report all requests after satisfied to the District 

  Governor and the members of the Disaster Fund Committee for District

  Governor and the members of the Disaster Fund Committee for consideration. This may be done in person, writing, or by telephone.

7. The Chairman must abide by the decision of the Committee and inform

   the Lions or Lioness Club making the request of the action of the

   Committee.

8. The Chairman must arrange for payment of the approved request and

  be responsible for said grant to be forwarded to the Club.

9. Each Lions or Lioness Club making a request for assistance from the 

  District 14-M Disaster Fund must be encouraged to also contribute an 

  amount equal to the Disaster Fund request or such amount as the Club 

  can give to show its support for the needed request.

10. The Chairman shall attend all Cabinet meetings and make a complete 

  report to the District when called upon.

11. The Chairman shall present the books for audit when requested by the 

  District Auditing Committee and assist the Committee whenever necessary.

Adopted April 9, 1989

Revision Adopted August 16, 1992

 

Policy No. 16

DISTRICT CONVENTION COMMITTEE

PURPOSE:

The purpose of this policy is to set forth guidelines and more clearly define the duties of the District 

 14-M Convention Committee.

Requirements:

1. The District Convention Committee shall consist of the Region 

  Chairperson from each Region and one advisor who shall be appointed

   by the District Governor.

2. They shall be responsible for locating a suitable place preferably within

  the boundaries of the District to hold the annual District 14-M Convention 

  and District Governor’s Spring Party.

3. The Committee will be responsible for the planning of the entire Convention

  and  Spring Party including the election of the District Governor, the Vice

  District Governor, the printing of and the distribution of all tickets, credentials, 

  ballots, and arrangement for rooms for the seminars, etc.

4. The Chairperson shall attend all meetings of the Cabinet and report on 

  the progress of the Committee.

 

Adopted 4/9/89

 

Policy No. 17

DISTRICT ADMINISTRATIVE TRAVEL

PURPOSE:

The purpose of this policy is to set guidelines and to define the distribution of funds to those Lions

 who must attend the State Council meetings.

REQUIREMENTS;

1. All claims for reimbursement must be filed on forms provided by the 

  District. Forms will be available from the District Governor and or the 

  Treasurer.

2. Payment will be allowed but not limited to, the District Governor, Vice

   District Governor, and those Lions who are Chairpersons of State

   Committees that are required to make reports at State Meetings.

3. All forms must be complete with dates and shall show actual expense 

  with receipts for said expenses. They shall show the cost of rooms,

   meals, mileage, tolls, and parking.

4. All forms must show that amount the applicant receives or will receive

   from any other organization or agency.

5. Reimbursement will be allowed as follows. Up to $100.00 per day for

   rooms and meals, less that amount received from other sources, plus 

  mileage not to exceed 23 cents per mile.

6. Any claims showing expenses other than those outlined in paragraph 

  3 of this policy will be disallowed.

7. No claim will be allowed without the signature of the District Governor.

EXAMPLES:

The District Governor will receive approximately $56.00 per day.

The Vice District Governor will receive up to $100.00 per day plus mileage, less that amount paid by

   others, only for those State meetings he/she are required to attend.

State Committee Chairperson will receive up to $100.00 per day plus mileage less that amount he/she 

  receives from any other source, only for the day he/she must make a report.

District Governor Elect, State Convention only, will receive $100.00 per day plus mileage, less any 

  amount received from other sources.

Adopted 11/17/98

 

Policy No 18

DRESS CODE

Purpose:

The purpose of this policy is to set forth guidelines concerning the season dress codes for Cabinet 

Members attending official District, State, and International functions.

General:

1. The official Dress Code from May 1st until August 31 will be green 

  jackets and white trousers.

2. The official Dress Code from September 1st until April 30th will be 

  green jackets and gray trousers.

3. The official Dress Code for the Past District Governors and International 

  Officers for the purpose of attending the District Spring Party will be white

   jackets and dark trousers. Guests should dress accordingly.

Adopted April 9, 1989

Revisions Adopted April 17, 1994

 

Policy No. 19

ENVIRONMENTAL & DRUG CHAIRPERSON

PURPOSE:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District 

Environmental and Drug Chairperson.

REQUIREMENTS:

1. Make available to all the Clubs within the District programs on drug

 abuse. Such programs are available from Lions International and other 

 agencies.

2. Encourage through the District Clubs, anti-drug programs in the schools

   in their areas, i.e. essay contests, poster contests, etc.

3. Have the authority to appoint Co-chairperson with the District’s 

  approval, in each of the five Regions to facilitate the above.

4. Ascertain the winners of any contest sponsored by the District. Secure

   and present the appropriate awards as determined by the District.

5. Make application to “We Serve, Inc.” for the funds necessary to 

  complete #4 above.

6. Attend all meetings of the District Cabinet and be prepared to report on

   the progress of the program.

Approved 4/9/89

Revised 11/ /95

Policy No 30

EXTENSION CHAIRPERSON

PURPOSE:

The purpose of this policy is to clearly define the requirements and duties of th Extension Chairperson.

REQUIREMENTS:

The District Extension Chairperson shall be appointed by the District Governor and he/she shall serve 

  in that capacity for a term of three (3) years.

DUTIES:

1. Search for areas within the District where no Lions Clubs exist. This can

  be a single community, or an area where several small communities are 

  close together.

2. Locate local Lions or any other interested individuals that may have 

  knowledge of the people in the areas that are service minded. Invite as

   many as possible to a planning session.

3. Have knowledge of the different types of Clubs recognized by Lions 

  International.

4. Procure Extension material, Kits, Tapes etc. from the Membership and 

  Extension Division of Lions International.

5. Know that funds are available and have been budgeted for any costs

   you may incur.

6. There may be a need for another Club in some of the larger urban 

  communities.

7. Seek help from the Region and Chairperson in the areas that a new Club

   will become a part of.

8. Keep the District Governor and Cabinet Members informed of your 

  intentions and the results of any meetings being held or planned.

9. Attend all Cabinet Meetings and be prepared to make a report on the

  progress of this program.

Adopted 4/9/89

 

Policy No. 21

HABITAT FOR HUMANITY CHAIRPERSON

PURPOSE:

 

The purpose of this policy is to set forth guidelines and responsibilities, and the duties of

this Committee as charged by the District Governor and the District Cabinet.

 

REQUIREMENTS:

Must be a Lion in good standing in a Lions Club in Sub District 14-M.

Should have knowledge of the Habitat for Humanity Program, the cost involved and

avenues available for the funding of said program.

DUTIES:

1. Promote the Program through whatever means available to all interested

  Clubs and other local groups.

2. Be available to visit Clubs and present a program about Habitat for

  Humanity.

3. Attend Cabinet Meetings and be prepared to report on the progress of 

  the Program.

4. The Committee for this Program will include one Lion from each of the 5 

  Regions, who along with the Chairperson will strive to establish projects

   in their respective Regions.

Adopted 9/ /01

 

Policy No 22

HEARING CHAIRMAN

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District

 Hearing Chairman.

Requirements:

1. Upon request from the Clubs within the District, be available to present 

  a program.

2. Have knowledge of available programs from Lions International and the 

  State Hearing Research Foundation.

3. Promote the support of the Hearing Program within the District.

4. Receive all donations from Lions and Lioness Clubs. Record them and 

  forward them to the District Treasurer.

5. Attend all Cabinet Meetings and make a report on the progress of the 

  Program.

Adopted 4/9/89

 

Policy No. 23

HONORARY COMMITTEE

Purpose:

The purpose of this policy is to designate and define the duties of the Committee.

Requirements:

1. The committee will consist of the Past District Governors.

2. The chairperson will be selected by the Committee to preside at all 

  meetings.

3. Study and recommend solutions to presented problems, and forward the

   findings to the District Cabinet.

4. To locate, interview and recommend possible candidates for the office of

   Vice District Governor.

5. To assist the District Officers in promoting harmony and goodwill 

  throughout the District.

6. The chairperson is to attend all Cabinet Meetings and is to report on 

  progress made.

Adopted 4/9/89

Revised 11/ /99

Policy No. 24

INTERNATIONAL UNDERSTANDING CHAIRMAN

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the 

International Understanding Chairman.

Requirements:

1. Establish a twinning relationship with another District in Lionism.

2. Encourage Lions and Lioness Clubs to have a Twin Lions Club in 

  another country.

3. Try and arrange for Lions officials to visit the District whenever possible

   to better inform the membership of the District.

4. If there is not a Youth Exchange Committee within the District, the

   Committee should try and arrange for Youth Exchange Program as

   available through the Multiple District be available to the Lions and

   Lioness Clubs in the District.

5. Make available to all Lions and Lioness within the District locations, 

  dates or meetings and times of Lions meetings for vacationing Lions.

6. Contact Lions International on any International understanding 

  information they may have.

Adopted 4/9/89

 

Policy No 25

LEADER DOG CHAIRMAN

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District 

Leader Dog Chairman.

Requirements:

1. Make available to any Club within the District a program on the Leader

  Dog School. A variety of films and talks are available for use from Leader

   Dog.

2. Promote the support of the school in the form of financial contributions

   from the Clubs within the District.

3. Host or arrange to host the representative of the Leader Dog School 

  when that person is in District 14-M.

4. Collect and record all monies receive for the Leader Dog Project and

   make regular reports at each District Cabinet Meeting as to the progress

  of the Program.

5. Forward all monies collected as directed by the District Cabinet.

6. Keep the District Governor informed as to the Clubs contributing to the

   Program so the proper points may be awarded in the District Governor’s

  Contest.

7. Arrange, when requested, for visitations to the Leader Dog School by 

  Lions and Lioness Clubs, or the entire District.

Adopted 4/9/89

 

Policy No. 26

LEADERSHIP DEVELOPMENT CHAIRMAN

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District

 Leadership Development Chairman.

Requirements:

1. Be available to set up and instruct leadership seminars within the District 

  at the Club, Zone, Region, or District level.

2. Attend leadership meetings at the State level when scheduled.

3. Attend all District Cabinet Meetings and report on the progress of the

  program.

Adopted 4/9/89

 

Policy No. 27

LEO CLUB CHAIRMAN

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District 

Leo Clubs Chairman.

Requirements:

1. Be available to attend Leo Club meetings when requested.

2. Encourage the development of Leo Clubs within the District, keeping in 

  mind that Leo’s are future Lions and Lioness.

3. When a Club is considering forming a Leo Club, visit that Club and 

  assist them in sponsoring it.

4. See that all material from Lions International is forwarded to Leo Clubs.

5. Attend all Cabinet Meetings and report on the progress of the Program,

Adopted 4/9/89

 

Policy No. 28

L.C.I.F. CHAIRMAN

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District 

L.C.I.F. Chairman.  The purpose of this Committee is to correlate the activity of the Lions Clubs

 International Foundation and the local Lions and Lioness Clubs. The L.C.I.F. Program is the greatest 

humanitarian undertaking within Lions International. Administered by the International Office, it assists 

needs throughout the world.

Requirements:

1. Promote the L.C.I.F. Program throughout the District by the presentation of

   the goals and concerns of it through films, talks, and literature. All of which

   are available from Lions International.

2. Study the L.C.I.F. Packet presented to the Committee by International and 

  implement as much of it as possible in the District.

3. Receive, acknowledge and record all Club contributions to L.C.I.F.

4. Forward all monies to the proper person, according to the wishes of the 

  District Cabinet.

5. Make a written report of the progress of the program at each District 

  Cabinet Meeting.

6. Keep the District Governor informed as to the total Program.

Adopted 4/9/89

 

Policy NO. 29

LIONESS CLUBS ACTIVITIES COORDINATOR

PURPOSE:

The purpose of this policy is to set forth guidelines and to mor clearly define the duties of the District 

Lioness Clubs Activities Coordinator.

GENERAL:

The District Lioness Clubs Coordinator provides information and encouragement to the active and 

potential participants in the Lioness Program, promotes the growth and development of the Program, 

encourages and coordinates District Functions for Lionesses, helps develop the leadership roles for

 Lioness Club Officers and Lioness Liaisons.

REQUIREMENTS:

1. Provide up-to-date information on the local level on the organization of 

Lioness Clubs.

2. Know that materials are available at the Multiple District Supply Store, 

and a Lioness Club Catalogue is available at International Headquarters, 

that will help the Clubs to grow and develop creative, challenging programs 

for their members.

3. Maintain contact with all Lioness Club Liaisons and provide opportunities 

for them to know each other so they can exchange ideas that may be

 helpful to their respective Clubs. Urge the Liaisons to praise the work of 

the Club’s members.

4. Encourage the organization of new Clubs in the District and contact the

 Liaison of the new Club as soon as possible to keep you informed as to

 the Club’s progress.

5. Encourage the Clubs to participate in District functions such as seminars, 

social gatherings where they can meet one another and exchange ideas, 

especially in conjunction with the District Convention.

6. Keep the District Governor informed of the progress of the Lioness Clubs 

Program in the District.

7. Provide leadership development programs for Club officers, members 

and Liaisons at the District Convention. (See Policy Numbers 25 abd 30).

8. Assist the District Governor in appointing Co-Chairpersons.

9. Attend all Cabinet Meetings and be prepared to give a report of the

 progress of the Lioness Program.

Adopted 4/9/89

Revised 11/ /99

Policy No. 30

PENNSYLVANIA LIONS FOUNDATION CHAIRPERSON

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District 

State Foundation Chairperson.

Requirements:

1. Be available to attend any required meetings of the members of the

  State Foundation.

2. Be familiar with the operations of the Foundation, its purpose and its 

 progress.

3. Have available programs for presentation to the Clubs within the District 

 when asked to do so.

4. Collect and record all donations received from Lions, Lioness and 

Leo Clubs and forward said funds as directed by the District Cabinet.

5. Distribute whatever information is available to the Clubs for the purpose 

 of encouraging donations to the Program.

6. Attend all meetings of the District Cabinet and be prepared to make a

  report on the progress of the Program.

Adopted 11/ /92

 

Policy No. 31

LIONS QUEST CHAIRPERSON

PURPOSE:

The purpose of this policy is to set forth guidelines and clearly define the requirements and duties of

 the Lions Quest Chairperson.

REQUIREMENTS:

Should have some knowledge of the Program and the schools where such program is to be implemented.

DUTIES:

1. Be responsible to have or to obtain any and all information regarding 

  the Quest Program form Lions International.

2. Publish or have published, through whatever means possible, all

   information to the Lions and Lioness Clubs in the District.

3. Make yourself available to present a program to any interested Club or

  school concerning the Program, including the cost and the training involved.

4. Keep the District informed as to the progress of the Program.

5. Attend all Cabinet Meetings and be prepared to make a report if called for.

Adopted 4/9/89

 

Policy NO. 32

LONG RANGE PLANNING COMMITTEE

PURPOSE:

To set forth, maintain and clearly define the requirements and duties of the Long Range Planning Committee.

GENERAL:

The Long Range Planning Committee has no administrative authority, neither has a budget. Its duty is 

to develop and/or study any idea, project or proposal presented to the District, that will enhance the 

affect the District in any way, and report these findings to the District Cabinet.

REQUIREMENTS;

1. The Committee shall consist of five (5) members, one from each Region 

original appointed by the District Governor.

2. One member will be appointed annually from the Region of the prior 

Chair. The Chair will pass numerically until July 2004, when it will move to 

the most senior member of the Committee.

3. In the event that a member not being able to serve, the Governor with 

the approval of the Cabinet will appoint another member from that Region.

4. Committee meetings will be called as necessary by the Chairman or by

 the District Governor.

5. The Chairperson shall attend all Cabinet Meetings and give a report on 

the progress of the Committee.

Adopted 11/ /99

 

Policy No. 33

MELVIN JONES FELLOWSHIP COMMITTEE

GENERAL:

1. This Committee will consist of one member from each of the Regions in

 the District and they shall be appointed by the District Governor at the

beginning of his/her term. One of those selected shall be designated as

 Chairperson.

2. The Fellowships shall be awarded in the following manner.

3. To the sitting District Governor, provided he/she completes his/her 

year of service successfully.

4. To a Lion, Lioness or Leo designated by the sitting District Governor,

 provided that person has contribute to the betterment of Lionism and

 whose service is consistent with the Lions Code of Ethics.

5. Subsequent Fellowships will be presented to those deemed worthy, and

 will be chosen in the following manner.

6. A form to nominate a person will be provided by the District which must

 be completed and submitted in duplicate to the Region Chairperson by a 

Lions, Lioness or Leo Club by January fifteenth (15) of each year.

7. The Region upon receipt of the forms will file the original and the name 

and the Club information will be removed from the duplicate copy and 

forwarded to the District Governor.

8. By May 1st of each year the Committee will select the required number 

of candidates to receive the Fellowships. The Committee will not know

the identity of the candidates, only the Zones of which they are members.

9. The District Governor, upon receipt of the forms from the Region

 Chairperson shall forward them to the Chairperson of the selection

 Committee.

10. The Selection Committee shall choose and submit the selected numbers 

of nominees to the District Governor for approval.

11. Upon approval by the Cabinet, the duplicates will be given to the

 Cabinet Secretary who will secure the originals form the Region 

Chairpersons, which will reveal the names of those selected. The Secretary 

shall then order the required number of Fellowships.

12. Fellowships will be presented for each $1000.00 received for LCIF. In

 undesignated funds. Any additional funds that total less than $1000.00 

will be held until the following year.

13. Fellowship diamonds will not be presented by the District.

14. Any Club wishing to present a Fellowship will be required to provide 

the funds necessary.

Adopted 4/9/89

Policy No. 14

Membership Development and Retention Chairman

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District

 Membership Development and Retention Chairman.

Requirements:

1. The Chairman will be appointed by the District Governor and will be 

required to serve in this capacity for a period of three years.

2. Word toward the increase in membership, the development of all members 

and the retention of members. Keeping in mind the strength of Lionism is in 

the involvement and the retention of its members.

Duties:

1. Induction Ceremonies - Plan a good induction ceremony conducted 

with dignity and pride. At the conclusion of the ceremony have a welcome 

handshake by all other Lions. This should be done on all levels of Lionism.

2. Involvement - find out what new members are most interested in our Lions 

work so as to assign the new Lion/Lioness to the Committee or project 

which he/she is most pleased with.

3. Sponsor’s Responsibility - For at least the first year the sponsoring Lions

  should make sure the new Lions become active.

4. Family Involvement - Have Family Nights, Children’s Parties. Make

 Lionism a family affair and new members will be pleased.

5. Golden Rule - Make each member feel important. Individual tasks and

 praise. Let new members be a part of the activities.

6. Activities - Invite other Lions or Lioness Clubs to have joint meetings.

 Racah out and extend the hand of Lionism to all other Lions. Joint 

ventures of tow or more Clubs for a larger community good. This involves

 the individual Lion and the Club as a whole.

Policy No. 35

NEWSLETTER/NEWSPAPER EDITOR

PURPOSE:

The purpose of this policy is to set forth guidelines and to clearly define the requirements and duties of 

this office.

REQUIREMENTS:

1. Should have some knowledge of public relations, printing, processing 

of information, and items of interest to the membership of District 14-M.

DUTIES:

1. With the District Governor’s assistance, secure as many supporting 

patrons, Clubs, businesses, etc. as is possible to help offset the publishing 

and mailing of a monthly edition.

2. Secure and maintain an up-to-date listing of mailing addresses of every 

member qualified to receive an edition.

3. Be aware of the printing, postage, and other related costs of this project

 and make every effort to keep such costs within the guidelines set for this

project in the District Governor’s Annual Budget.

4. Work closely with the District Public Relations/Lions Information 

Chairperson in regard of the State and International magazines.

5. Present all bills related to this project promptly to the District Treasurer

 for payment.

6. Attend all meetings of the District Cabinet and be prepared to make a 

report on the progress of this project.

Adopted 11/ /01

 

Policy No. 36

ORIENTATION CHAIRMAN

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the requirements and 

duties of the District Orientation Chairman.

Requirements;

The District Orientation Chairman (Past District Governor) shall be appointed by the incoming District

 Governor. The District Orientation Chairman shall then select two or three Past District Governors to 

serve on the Orientation “Team.” The Orientation Team shall conduct at least two New Member 

Orientations, one in early November/December and one in early March/April. Other orientation session

 for Lions and their spouses can be scheduled anytime at the discretion of the Orientation Chairman

 and on either the Zone, Region, or District level. Each Orientation Session is conducted to make sure 

each Lion really values being a Lion. The goal of Orientation Sessions is to reduce Club dropouts.

Duties:

The Orientation Chairman shall:

1. Notify the District Governor of the names of the Team Members by

 August 15 each year.

2. Notify District Governor of session planned for Lion Year to include 

tentative Date: ______________ Place: _________________ Time: _________________

 for each session by August 15 each year and indicate whether for New 

Member Session or General Orientation Session.

3. Review the orientation materials received from Lions International with

 Team members for use in District Orientation Programs.

4. At least 30 days prior to date of New Member Orientation Sessions, 

request District Governor to send out written invitations with reservation

 form included to each new member during period requesting that they 

and their spouses along with their sponsor and sponsor’s spouse may

 attend.

5. General Orientation Session can be scheduled through correspondence 

with Club and/or in the District Newsletter.

6. Upon completion of the final Orientation Session for the Lion Year, 

conduct a team evaluation of the year’s Orientation Sessions and the 

effects they have had in the reduction of Club dropouts. Send a copy of 

this report to the District Governor and the Membership Chairman.

Adopted April 25, 1993

Policy No. 37

PAST PARTNERS IN SERVICE CHAIRPERSON

PURPOSE:

The purpose of this policy is to set guidelines and clearly define the duties of the chairperson.

DUTIES:

1. Acquire the names and addresses of all past partners in serve within

 the District, which should include but not be limited to the spouses of

 Past District Officers.

2. See that they receive invitations to all District functions including 

Cabinet Meetings, District and State Conventions, and the District Spring

 Party.

3. Keep them informed as to upcoming events and what is occurring 

within the District.

4. Keep the District Governor informed as to the progress of your program

, including making a report at all meetings of the Cabinet.

Adopted 2/ /96

 

Policy NO. 38

PEACE POSTER CHAIRPERSON

PURPOSE:

The purpose of this policy is to set forth guidelines and to more clearly define the duties

 of the District Peace Poster Chairperson.

REQUIREMENTS:

1. Make available to all Clubs within the District the information

 provided by Lions International concerning the Peace Poster 

Program.

2. Encourage all Clubs within the District to participate in 

the Program  through their local schools.

3. Have the authority to seek out and appoint Co-Chairpersons throughout

the District to assist in the Program, with the approval of the District Governor.

4. Ascertain the winners of all posters, secure and present the appropriate

awards as determined by the District Cabinet.

5. Make application to the District 14-M “We Serve, Inc” for the necessary

funds to complete No. 4 above, prior to the District 14-M Convention.

6. Attend all Cabinet Meetings and be prepared to report on the progress of the Program.

Adopted 11/ /91

 

Policy No. 39

PIN CHAIRMAN

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District

Pin Chairman.

Requirements:

1. To submit to the District Governor and District Cabinet a proposal for 

the annual District 14-M official pin.

2. Upon approval of the District Cabinet order such number of pins as

 selected and be responsible for their safe keeping.

3. Prepare, for mailing to each Club, a photocopy of the annual pin, along 

with an order blank for the number requested.

4. Collect all monies for the District Pin and keep an accurate record of all 

receipts and payments.

5. Suggest to the District Cabinet the selling price for the pin with such

 amount to include all costs.

6. Report at each District Cabinet Meeting the progress of the Pin 

Committee.

7. Deposit all receipts with District Treasurer as soon as possible.

Adopted 4/9/89

 

Policy No. 40

Public Relations/Lions Information Chairperson

Purpose:

The purpose of this policy is to set forth guidelines and to define the requirements and duties of the

 Office.

Requirements:

The Chairperson of this Program shall be responsible of keeping all Lions, Lioness, Leo Clubs and the 

community informed of the activities of the Clubs within District 14-M.

1. He/She shall make ever effort to obtain information and photographs

 of Club activities and forward that information to the local media and

all Lions publications.

2. Act as the District’s chief advisor for public relations and publicity.

 He/She shall strive to conduct training sessions for all Club Public

 Relations Chairpersons.

3. Motivate all Clubs to promote and maintain a friendly relationship with 

their local media and to keep them informed of the Club Programs.

4. Keep Clubs advised of all material available from Lions International and 

its uses for internal and external communications.

5. With the District Governor, determine the information most needed by

 Clubs and how to communicate it.

6. Provide advance notice to all Clubs prior to the District Governor’s

 visits with biographical information.

7. Arrange publicity for visits of International Officers to the District.

8. Store and account for all District owned property, such as Visual and 

Audio equipment.

9. Urge Clubs to install and maintain Lions highway signs at the entrances 

to their communities.

10. Follow the instructions as published in the International Public Relations

 and Information Manual.

11. Make an effort to review the Activity Report of the Clubs on a monthly

basis.

12. Attend all Cabinet Meetings and be prepared to make a report on the 

progress of the Program.

Adopted 2.11.01

 

Policy No. 41

Puppy Dog Committee

Purpose:

The purpose of this policy is to set forth guidelines and more clearly define the duties of the District 

Puppy Dog Committee.

Requirements:

1. The Committee will consist of a Chairman, a President, and a Treasurer 

Advisor which will be appointed by the District Governor.

2. They shall work toward furthering the goals and ideals of the program.

3. The Chairman will keep a complete and accurate record of all puppies 

raised and sent to the Leader Dog School and be prepared to give a report

 of the progress of the program at all Cabinet Meetings.

4. The Treasurer will record and deposit all donations to the program in a

 banking institution agreed upon by the Committee.

5. The Treasurer will submit the financial records to the Auditing 

Committee at the close of each year.

Adopted 4/9/89

 

Policy No. 42

DISTRICT RESERVE FUND COMMITTEE

PURPOSE:

The purpose of this policy is to set guidelines and clearly define the duties and responsibilities charged 

to this Committee.

GENERAL:

1. The purpose of this Committee is to create and administer a Reserve

 Fund within the District to help defray the administrative cost of 

operating the District.

2. Said Fund will be kept separate of the District Administrative Account.

3. The Committee will consist of a Chairperson, Vice Chairperson,

 Secretary/Treasurer and two additional members. They shall be appointed 

by the District Governor, with no more than tow members appointed in any

 Lions Year.

4. This Committee shall be under the direct control of the District Cabinet

 and governed by this policy.

5. A two thirds majority vote of the voting members of the Cabinet will be

 required to use and or alter any of the principal of this Fund.

6. The interest earned from the principal of the Fund shall be used as

 follows. That amount needed to balance the Administrative Account at 

the beginning of the Lions Year at one thousand (1000.00). Should there

 be in excess of that amount remaining in the Administrative Account at 

that time, then that amount exceeding on thousand (1000.00) will be

 transferred back to the Reserve Fund. An additional amount of five 

hundred (500.00) may be transferred to the Administrative Account, 

if needed and the District Governor can show proof of the need.

7. The amount of fifty (.50) cents per member, based on the number of

members shown on the monthly Activity Reports submitted for June

 and December will be transferred to the District Administrative Account.

DUTIES:

1. The Chairperson and the Secretary/Treasurer of the Committee shall 

attend all meetings of the Cabinet and make regular reports on the progress 

of this fund.

2. The Secretary/Treasurer will make the records of this fund available to

 the District Audit Committee at the end of each Lions Year.

Adopted 11/ /90

 

Policy NO. 43

SIGHT FIRST CHAIRPERSON

PURPOSE:

The purpose of this policy is to set guidelines and clearly define the duties of the Chairperson of this

 program.

REQUIREMENTS:

1. The Sight First Chairperson is appointed by the District Governor and 

serves the District by providing liaison for Club, District, and International 

programs.

2. Be well informed of existing sight activities within the District and those

suggested by Lions International.

3. Be familiar with the sight activity support material available form Lions

 International and other sources and keep the Clubs and District informed 

of such material.

4. Work closely with the Public Relations Chairperson in promoting District 

sight programs through newspapers and the District newsletter.

5. Determine how best to motivate and educate the Clubs to improve and 

or expand their sight related programs.

6. Seek out new areas for Lions involvement in the Sight First filed and 

propose them to the District Cabinet and Clubs.

7. Be available to visit the Club, Zone and Region Meetings to present

 programs on the Sight First Program.

8. Encourage the Clubs to collect used eyeglasses and enter the amount 

collected on their Activity Reports, turn them over to the proper individual

 for distribution to people that have a need or them.

9. Encourage the Clubs to hold visual and glaucoma screenings.

10. Encourage the Clubs to get involved in the areas of eye banks and the

 eye donor programs.

11. Be familiar with Lions International Sight First grants and criteria, and

 any need within the District for such grant. If a need is identified, contact

 the District Governor to obtain approval to file application for such grant.

12. Attend all Cabinet Meetings and be prepared to report on the progress 

of this program.

Adopted 4/ /93

 

Policy No. 44

WHITE CANE CHAIRMAN

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District 

White Cane Chairman.

Requirements:

1. Encourage all Clubs within the District to conduct a “White Cane Day.”

2. Prepare and distribute to all Clubs, information kits or any material that 

would be helpful in conducting a White Cane Day.

3. Keep on hand White Cane Day Stickers for sale to the Clubs. The 

amount to be decided by the District Cabinet.

4. Receive reports from each Club with regard to the amount collected and

 report the District total to the Western Regional Chairman.

5. Attend all Cabinet Meetings and give a report on the progress of the

 program.

Adopted 4/9/89

 

Policy No. 45

YOUTH EXCHANGE CHAIRMAN

Purpose:

The purpose of this policy is to set forth guidelines and to more clearly define the duties of the District 

Youth Exchange Chairman.

Requirements:

1. Work closely with Lions International and the State in the promotion of 

the Exchage Program.

2. Promote the Program throughout the District, contacting Lions/Lionsess

 families that are interested to participate in the Program.

3. Do the utmost to make Lions/Lioness Clubs aware of the purpose of the

 Program which is to further the Object of Lioniism, which is: To create and

 foster a spirit of understanding among the people of the world.

4. Attend all Cabinet Meetings and report on the progress of the Program.

 

Adopted 4/9/89